Greenwich Council

Agenda and draft minutes.

Venue: Committee Room 6 - Town Hall, Wellington Street, Woolwich SE18 6PW. View directions

Contact: Nassir Ali  Email: Nassir.Ali@royalgreenwich.gov.uk or tel: 020 8921 6160

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence from Members of the Panel.

Minutes:

Apologies were received for Councillor Linda Perks and Miranda Williams

 

2.

Urgent Business

The Chair to announce any items of urgent business circulated separately from the main agenda.

Minutes:

There was no urgent business.

3.

Declarations of Interest pdf icon PDF 38 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Councillor David Stanley declared an interest in items 6 & 7 as he was a Member of the Greenwich Theatre Board.

 

Councillor Miranda Williams declared an interest in item 7 as she was a member of the Greenwich and Docklands International Festival.

 

Resolved –

 

That the list of Councillors’ memberships as Council appointed representatives on outside bodies, joint committees and school governing bodies is noted.

4.

Minutes pdf icon PDF 71 KB

Members are requested to confirm as an accurate record the Minutes of the meeting held on 23 April 2019.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the minutes of the meeting of the Regeneration, Transport and Culture Scrutiny Panel held on 23 April 2019 be agreed and signed as a true and accurate record.

 

5.

2019/20 Work Programme Schedule pdf icon PDF 42 KB

To agree the attached schedule for the Regeneration, Transport and Culture Scrutiny Panel (RTC SP) work programme for 2019/20 as set out in Appendix 1.

 

 

 

Additional documents:

Minutes:

The report was presented by the Chair of the Panel.

 

The Panel requested that if possible the Hervey Road item be taken at the November meeting of the Panel.

 

Action: GCO

 

The Panel

 

Resolved –

 

To note the 2019/20 work programme and meeting schedule.


 

 

 

 

6.

Borough Hall: Update on 2013 Cabinet proposals pdf icon PDF 181 KB

To scrutinise the update on the 2013 Cabinet proposal.

 

 

 

Minutes:

The report was presented and summarised by the Assitant Director Corporate, Community & Cultural Services who confirmed that Selladoor Theatre Company had waived an element of the confidentiality agreement and was now happy to be named as the company pursuing a partnership with the Council.

 

The Chair referred to the minutes of the Regeneration, Transport and Culture Scrutiny Panel meeting held on the 12 July 2017 in which Sellador was named as the company carrying out feasibility work into redeveloping the Borough Halls site. The Assitant Director Corporate, Community & Cultural Services stated that the exclusivity agreement was mainly in place to protect the commercial sensitivity of the project.

 

The Panel noted the information in the report but stated they wanted to receive the decision report that was to be taken to Cabinet in order to reccomendations as necessary. They highlighted the Pocket Living decision, which was considered by the Housing and Anti-Poverty Scrutiny Panel, as a successful model for pre-scrutiny. They advised that if there was commercially sensitive information, it could be presented at a closed session. The Cabinet Member informed the Panel she was happy for another scrutiny meeting to be scheduled once the report was ready and the ongoing public consultation exercise was concluded.

 

The Assistant Director stated that Selladoor were keen to be involved in the process and would bring representatives to the meeting. The Corporate Governance Officer confirmed he would identify a suitable date for the pre-decision scrutiny meeting for the Borough Halls item.

Action: CGO

 

In response to a question, the Assistant Director detailed the formal tendering process which was part of the procurement exercise in 2015. The tender was placed on the London Tenders Portal and received 9 requests for information and 1 submission from a lighting company which was unsuccessful. He added that legal advise was subsequently received which allowed the Council to begin discussions with individual stakeholders to bring the Borough Halls back into use.

 

The Cabinet Member confirmed that the Council presented the Borough Halls to a number of organisations during this period and was finally approached by Selladoor with a proposal to develop a partnership model for the redevelopment.

 

The Panel suggested that it would be a good idea for the Council to facilitate a planned programme of intergration between Selladoor and Greenwich Theatre to limit any threats to business. They also requested that information on the market segment targeted by Selladoor be included in the upcoming  pre-decision scrutiny report.

Action: AD-CCCS

 

The Cabinet Member confirmed that there was already an exisiting relationship between Selladoor and Greenwich Theatre and their programmes would be markedly different thus appealling to different audiences. She added that there was a lot of room for arts facilities in Greenwich and opportunities for collaborations.

 

The Panel discussed possible recommendations to cabinet and stated:

 

That Greenwich Theatre should be included in the consultation process.

 

Introduce a Greenwich creative cluster similar to Woolwich Creative District ensuring complementary offers.

 

The Assistant Director confirmed he was happy to explore the  ...  view the full minutes text for item 6.

7.

Arts Policies and Funding pdf icon PDF 92 KB

To note the council’s approach to arts policy and funding and that the development of a cultural strategy and action plan is in the relevant service work plan for 2019-20.

 

 

 

 

Minutes:

 

The report was presented by the Assistant Director Corporate, Community & Cultural Services who confirmed that Greenwich did not currently have a Cultural Strategy in place but were looking intoits development. He described the benefits of a culture strategy which would help future discussions around cultural interventions and include a unified approach for arts funding.

 

The Assitant Director stated that the Council was looking at models of best practice across London. He confirmed that after a visit to Waltham Forest, the current borough of culture , he discovered that more work was required in Greenwich such as the tightening up the Voluntary Community Sector Programme and focusing on social mobility with the aim of widening access, enjoyment and participation.

 

The Cabinet Member for Culture, Leisure and the Third Sector stated that  Greenwich was fortunate to still have its Community Arts Fund adding that the Borough was full of various cultural and arts bodies and ran an amazing ferstivals programme.

 

In response to a question, the Assistant Director confirmed that the VCS grants arts budget had been reduced to £350,000 and a separate report would be submitted to Overview and Scrutiny and Cabinet looking at the impact of this reduction.

 

With regards to arts funding, the Assistant Director explained that there had been a reduction in Central Government grants and the Arts Council funding was being focused on outside London.  He stated there was a wide mix of funding in Greenwich and that more localised events were reliant on core funding. He added the Council were working with local organisations to help them secure more sponsorships.

 

The Panel suggested there should be more of an impetus for bigger festivals to self finance via sponsorships which would free up more funding for small localised events.

 

The Cabinet Member stated that the Cultural Strategy would tackle most of the issues being raised however, it was still in its infancy and could not be rushed.

 

In terms of the possibility of another London Borough of Culture Bid, the Assistant Director confirmed the Council was currently examining a bid either for 2021 or 2023 and that officers would be attending a range of briefing sessions in June and July 2019.  Applications are due by October 2019.

 

The Panel was addressed by a member of the Positive Plumstead Project who described the Plumstead Make Merry and its success in increasing community cohesion by attracting people from different ethnic groups. She shared concerns around the payment of agreed funding from the Council, which was only received 3 days before the event, and the possibility of less funding for localised events in the future. She added that she had enquired about adversiting on the Big Screen in Woolwich but had not received a response.

 

The Panel requested information on whether local events that were not being run by the Council could be advertised on the big screen aswell as policy and pricing for advertisments for the Greenwich Info.

Action: AD Communitations and Democratic Services

 

The Panel encouraged Plumstead Make  ...  view the full minutes text for item 7.

8.

Action Monitoring pdf icon PDF 48 KB

To note that future meetings will include a report to monitor that actions raised by the Panel have been completed.

 

 

 

 

Minutes:

The report was presented by the Corporate Governance Officer who informed the Panel of the re-occuring item that would be included in all future agendas to monitor the completion of actions from scrutiny meeting.

 

The Panel

 

Resolved –

 

That the report be noted