Greenwich Council

Agenda and draft minutes.

Venue: Committee Room 6 - Town Hall, Wellington Street, Woolwich SE18 6PW. View directions

Contact: Jasmine Kassim  Email: jasmine.kassim@royalgreenwich.gov.uk or 020 8921 5146

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence from Members of the Panel.

Minutes:

The meeting noted an apology for absence received on behalf of Councillor Ian Hawking.

2.

Urgent Business

The Chair to announce any items of urgent business circulated separately from the main agenda.

Minutes:

There was no urgent business.

3.

Declarations of Interest pdf icon PDF 47 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Resolved –

 

That the list of Councillors’ memberships as Council appointed representatives on outside bodies, joint committees and school governing bodies be noted.

4.

Minutes pdf icon PDF 55 KB

Members are requested to confirm as an accurate record the Minutes of the meeting held on 13 November 2018.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the minutes of the meeting of the Audit and Risk Management Panel held on 13 November 2018, be agreed and signed as a true and accurate record.

5.

Internal Audit and Anti-Fraud - Performance Report - April 2018 to December 2018 pdf icon PDF 148 KB

The Panel to note Internal Audit and Anti-Fraud performance in relation to the delivery of the Royal Borough’s Internal Audit Plan and the prevention, detection and investigation of fraud, for the period April 2018 to December 2018.

 

 

 

Additional documents:

Minutes:

The Panel received and considered a report introduced by the Assistant Director of Finance (Governance & Audit (G&A)) in relation to the Internal Audit and Anti-Fraud Team’s (the Team) performance.  The Panel thanked officers for taking on board Members’ views at the last meeting to review the format of the report with suggested headings.

 

In response to questions raised, the Assistant Director (G&A) advised Members that the monitoring of public funds in voluntary sector agencies who had received financial support from the Council was outside the remit of the Team’s work.  It was clarified that the function of the Team was inward looking in regards to potential risks to the Council’s operations.  The Chair, Councillor Chris Lloyd, stated that performance monitoring of the voluntary sector activities would usually form part of the Overview and Scrutiny Committee’s work programme.

 

The Assistant Director (G&A) further advised Members that the Royal Borough of Greenwich (Royal Borough) was no longer issuing sanctions in respect of housing benefit.  However, the Department for Works and Pension had launched a set of workshops to support joint working, and the Royal Borough would be participating in the pilot.  Members requested an update in relation to the pilot scheme, commenting that it would enable the Team to access data to further support the investigation, avoidance and prevention of fraud.

 

Action: AD (G&A)

 

Members noted that revenue generated from the Houses in Multiple Occupation (HMOs) licensing activity was used to fund the cost of administering the scheme and all related enforcement matters.  It was recognised that work was underway by management to implement all high priority recommendations made to improve the controls within the HMOs applications process, pre-notice inspections, payment of fees, including performance and premises standard monitoring.

 

In light of an enquiry, the Assistant Director (G&A) advised Members that systems for tracking unregistered landlords who were renting homes as HMOs would be submitted to the relevant service area for a response.

 

Action: AD (G&A)

 

The Panel

 

Resolved –

 

That the report in relation to the performance of the Internal Audit and Anti-Fraud Team in relation to the prevention, detection and investigation of fraud for the period April 2018 to December 2018, be noted.

6.

Treasury Management Strategy Statement 2019/20 pdf icon PDF 310 KB

The Panel to consider the Treasury Management Strategy for 2019/20 and refer this item, with any comments, to Council.

 

 

Additional documents:

Minutes:

The Panel received and considered a report introduced by the Assistant Director of Finance (Corporate Governance (CG)) and S151 Officer in relation to Treasury Management Strategy for 2019/20.

 

In light of an enquiry, the Assistant Director (CG) confirmed that training on Treasury Management would shortly be organised for Members of the Panel in consultation with the Chair, Councillor Chris Lloyd.

 

Action: Assistant Director (CG)

 

Members made further enquiry about the uncertainties posed by the “Brexit” negotiation and in response, the Assistant Director (CG) directed attention to paragraph 5.1 of the report, advising that the Council would react by reviewing its internal borrowing position in the event of an immediate rise interest rates.  It was also clarified to Members that the “underlying need to borrow for capital purposes” outlined in a statement in the same paragraph was based on a separate calculation for consideration by at a meeting of full Council, where the final decision in the report would be made.

 

The Panel

 

Resolved –

 

That the Treasury Management Strategy for 2019/20, be noted.</AI6>

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