Greenwich Council

Agenda, decisions and minutes.

Venue: Rooms 4 & 5, Town Hall, Wellington Street, Woolwich SE18 6PW

Contact: Robert Sutton  Email: robert.sutton@royalgreenwich.gov.uk or tel: 020 8921 5134

Items
No. Item

1.

Apologies

To receive apologies for absence.

Minutes:

Apologies for absence were presented on behalf of Councillors Chris Kirby and Denise Hyland.

2.

Urgent Business

The Chair to announce any items or urgent business circulated separately from the main agenda.

Minutes:

There were no items of urgent business for consideration at this meeting.

3.

Declarations of Interest pdf icon PDF 38 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Resolved -

 

That the list of Councillors’ Membership, as Council appointed representatives, on outside bodies, joint committees and School Governing bodies be noted.

4.

Minutes pdf icon PDF 65 KB

To agree, as a true and accurate record, the Minutes of the Cabinet Meeting held on 27 January 2016.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the Minutes of the meeting of the Cabinet held on 27 January 2016, be agreed and signed as a true and accurate record.

5.

Ombudsman Report pdf icon PDF 60 KB

The Cabinet is requested to note the Ombudsman’s report dated 19th January 2016 in respect of Complaint no. 13019106; approve the draft Action Plan setting out the action the Council proposes to take/has taken in response to the Ombudsman’s report and the reasons; and agree to send the report to each member of the Council and the Monitoring  Officer.

Additional documents:

Decision:

Notedthe Ombudsman’s report dated 19th January 2016 in respect of Complaint no. 13019106.

 

Approved the draft Action Plan attached at Appendix B setting out the action the council proposes to take/has taken in response to the Ombudsman’s report and the reasons.

 

Agreed to send the report to each member of the council and the Monitoring Officer.

 

Minutes:

Resolved –

 

a.            That the Ombudsman’s report dated 19th January 2016 in respect of Complaint no. 13019106, be noted

 

b.            That it be agreed to approve the draft Action Plan attached at Appendix B, which sets out the action the council proposes to take/has taken in response to the Ombudsman’s report and the reasons.

 

c.            That it be agreed to send the report to each member of the council and the Monitoring Officer.

6.

Determination of Admission Arrangements for Royal Greenwich Schools from 2017/18 Academic Year pdf icon PDF 65 KB

The Cabinet is asked to agree the Royal Borough of Greenwich admission arrangements for community and voluntary controlled nursery, primary and secondary schools and Post 16 provision for entry from the 2017/18 academic year including retention of ability banding as part of the secondary admission arrangements, with amendments as detailed; and agree to participate in the Pan London co-ordinated admission system for Reception and Year 7 from the 2017/18 academic year.

Additional documents:

Decision:

Agreed the Royal Borough of Greenwich admission arrangements for community and voluntary controlled nursery, primary and secondary schools and Post 16 provision for entry from the 2017/18 academic year set out in Appendix A;

 

Agreed to retain ability banding as part of the secondary admission arrangements for entry from the 2017/18 academic year, with the following amendments to the process for allocating and applying bands:

 

(a)         Replace the use of a test in Year 5 with teacher assessment;

 

(b)         For the purpose of teacher assessment, adopt the most commonly used descriptors, ie, exceeding national standards, working at national standards, working towards national standards;

 

(c)         Use three ability bands and distribute places with 40% Band 1, 40% Band 2 and 20% Band 3;

 

Agreed to participate in the Pan London co-ordinated admission system for Reception and Year 7 from the 2017/18 academic year;

 

Agreed to Royal Greenwich’s relevant area being the same as the administrative area of the Royal Borough of Greenwich.

Minutes:

Resolved –

 

a.         That the Royal Borough of Greenwich admission arrangements for community and voluntary controlled nursery, primary and secondary schools and Post 16 provision for entry from the 2017/18 academic year as set out in Appendix A be agreed;

 

b.        That it be agreed to retain ability banding as part of the secondary admission arrangements for entry from the 2017/18 academic year, with the following amendments to the process for allocating and applying bands:

 

·               Replace the use of a test in Year 5 with teacher assessment;

 

·               For the purpose of teacher assessment, adopt the most commonly used descriptors, ie, exceeding national standards, working at national standards, working towards national standards;

 

·               Use three ability bands and distribute places with 40% Band 1, 40% Band 2 and 20% Band 3;

 

c.         That it be agreed to participate in the Pan London co-ordinated admission system for Reception and Year 7 from the 2017/18 academic year;

 

d.        That it be agreed that the Royal Greenwich’s relevant area is the same as the administrative area of the Royal Borough of Greenwich.

7.

Housing Revenue Account 2016/17 Budget and Rent Setting pdf icon PDF 68 KB

The Cabinet is requested to note the Housing Revenue Account (HRA) budget proposals; agree, in line with the Government’s new 4 year rent policy to decrease rents by 1%, effective from 4th April 2016; and note the variances in section 5 and the resulting balanced HRA 2016/17 budget position. 

 

Decision:

Noted the Housing Revenue Account (HRA) budget proposals detailed in the report.

 

Agreed, in line with the Government’s new 4 year rent policy as detailed in section 4.1, Table 1, to decrease rents by 1%, effective from 4th April 2016.   

 

Noted the variances in section 5 and the resulting balanced HRA 2016/17 budget position as detailed in section 5.1, Table 2. 

 

Minutes:

Resolved –

 

a.            That the Housing Revenue Account (HRA) budget proposals detailed in the report, be noted.

 

b.            That it be agreed, in line with the Government’s new 4 year rent policy as detailed in section 4.1, Table 1, to decrease rents by 1%, effective from 4th April 2016.   

 

c.            That the variances in section 5 and the resulting balanced HRA 2016/17 budget position as detailed in section 5.1, Table 2, be noted.

8.

Housing Capital Programme 2016-17 pdf icon PDF 100 KB

The Cabinet is requested to agree the outline Housing Capital Programme for 2016-17 and agree to delegate the detail of the final programme to the Director of Regeneration, Enterprise and Skills in consultation with the Leader and Cabinet Member for Housing.

 

Additional documents:

Decision:

Agreed the outline Housing Capital Programme for 2016-17 as set out in Section 5 of the report.

 

Agreed to delegate the detail of the final programme to the Director of Regeneration, Enterprise & Skills in consultation with the Leader and Cabinet Member for Housing

 

Minutes:

Resolved –

 

a.            That the outline Housing Capital Programme for 2016-17 as set out in Section 5 of the report be agreed.

 

b.            That it be agreed to delegate the detail of the final Housing Capital Programme 2016/17 to the Director of Regeneration, Enterprise & Skills in consultation with the Leader and Cabinet Member for Housing.

9.

Development of Industrial Estate at Nathan Way SE28 pdf icon PDF 76 KB

The Cabinet is requested to agree to proceed with a revised scheme for the development of the Nathan Way SE28 site; agree to proceed with either option 1 or option 2 as set out in section 4; and note that the construction skills centre cannot currently be incorporated into the development for the reasons set out in section 3.4 of this report. 

 

Additional documents:

Decision:

Agreed to proceed with a revised scheme for the development of the Nathan Way SE28 site.

 

Agreed to proceed with Option 2: to build 22 industrial units and related infrastructure at an estimated capital cost of £14.57m and note that this represents a more cost and time effective solution for the reasons set out in section 4.3.

 

Noted that the construction skills centre cannot currently be incorporated into the development for the reasons set out in section 3.4 of the report.

Minutes:

Resolved –

 

a.            That it be agreed to proceed with a revised scheme for the development of the Nathan Way SE28 site.

 

b.            That it be agreed to proceed with Option 2: to build 22 industrial units and related infrastructure at an estimated capital cost of £14.57m and that it be noted that this represents a more cost and time effective solution for the reasons set out in section 4.3.

 

c.            That it be noted that the construction skills centre cannot currently be incorporated into the development for the reasons set out in section 3.4 of the report.

10.

Plumstead Urban Framework and the Redevelopment of Plumstead Library pdf icon PDF 1 MB

The Cabinet is requested to agree the Plumstead Urban Framework to support the regeneration of the area and shape the Council’s priorities and decisions for future improvements; agree that an implementation plan be developed for the other aspects of the Framework; agree to progress the redevelopment of the existing Plumstead library site for a new combined library, leisure and cultural facility; agree the disposal of a number Council assets identified in the Plumstead Urban Framework;  agree to the re-provision of leisure services and agree the proposals for the existing Warehouse Leisure Centre site; and agree to the temporary re-provision of the existing Plumstead lending library service during the construction period of the new facility (anticipated as 18 months) to an alternative, easily accessible location to ensure there is no break in service during the demolition and build programme.

Additional documents:

Decision:

Noted and agreed agree the Plumstead Urban Framework which will support the regeneration of the Plumstead area and shape the Council’s priorities and decisions for future improvements to the urban environment in the area.

 

Agreed that officers develop an implementation plan for the other aspects of the Framework for approval by Members.

 

Agreed to progress the redevelopment of the existing Plumstead library site for a new combined library, leisure and cultural facility for Plumstead at a current estimated capital cost of £11.2m subject to a Scheme and Estimate report, in line with the Leader’s Scheme of Delegation. 

 

Approved a budget of £750,000 to enable the appointment of the design team to develop the design, undertake necessary site surveys, secure detailed planning permission and which will be used to inform a scheme and estimate report.

 

Noted that the Council is awaiting the outcome of Heritage England’s listing review of the library site and that the estimated budget in point 1.3 is based on protection of the existing locally listed façade but does not account for a full listing.

 

Agreed to the disposal of the following Council assets identified in the Plumstead Urban Framework;  Abery Street Car Park, the former Kinara Building (236 Plumstead High Street),  and the Warehouse Leisure Centre site

 

Noted that the Council has previously agreed to the disposal of the former Housing Office (256-258 Plumstead High Street). 

 

Agreed that the capital receipts from the disposal of these sites are ‘ring fenced’ and used as a funding contribution towards the new library, leisure and cultural facility.

 

Agreed to the re-provision of leisure services on the Plumstead Library Site and agree the proposals for the existing Warehouse Leisure Centre site as set out in point 4.10 of the report. 

 

Agreed to the temporary re-provision of the existing Plumstead lending library service during the construction period of the new facility (anticipated as 18 months) to an alternative, easily accessible location to ensure there is no break in service during the demolition and build programme. The proposed location and costs will be brought to Members for approval as part of the scheme and estimate report and this element is estimated to cost £400,000

Minutes:

The Assistant Director, Transportation presented the report to the Cabinet, outlining plans in relation to the Plumstead Urban Framework, and advising that it sets out the vision for regeneration of the area.

 

Four residents addressed the meeting and expressed similar views and suggestions to the Cabinet.  The Cabinet was informed that the regeneration should seek to retain the Plumstead Library and the Kinara building, as both were community assets of historic importance to local people.  The Cabinet’s attention was drawn to the fact that the report was misleading to suggest that the Plumstead Leisure Centre was poorly used by local people; and that the Warehouse Sports And Performing Arts Centre facilities comprised of the only indoor bowling facility in South London.  Members were informed that the recently refurbished Plumstead Library presented a welcoming environment, and it would be difficult to imagine how the proposals in the report would be achieved through a smaller provision of a remodelled facility.  Cabinet was advised to liaise with Bexley Council which had successfully secured funds to support the regeneration of public facilities.

 

Councillor Matthew Morrow acknowledged the views of the residents and spoke in support of the proposals.

 

In response to questions raised, the Assistant Director (Transportation) advised the meeting that the consultation was adequate and involved relevant partners and members of the public.  He confirmed to the Cabinet that the Plumstead Library and the Kinara building would not be demolished although it would be necessary to sell the Kinara building in order to fund the proposals.

 

In light of the response from the Assistant Director, the residents informed the Cabinet that the proposal to sell the buildings was a contradiction to the recommendations the report.  The residents also pointed out that the consultation exercise in regards to the proposals was inadequate.  It was suggested that the Cabinet should recommend that the Council’s public engagement activities with the community should be reviewed to inform and, where necessary include residents in matters that concern their living condition and their locality(ies).

 

In considering submissions made at the meeting, the Cabinet was of the view that the proposals were vital and timely to regenerate the Plumstead area in order to prevent it from further dereliction.

 

Resolved –

 

a.            That the Plumstead Urban Framework, which will support the regeneration of the Plumstead area and shape the Council’s priorities and decisions for future improvements to the urban environment in the area, be agreed.

 

b.            That it be agreed that officers develop an implementation plan for the other aspects of the Framework for approval by Members.

 

c.            That it be agreed to progress the redevelopment of the existing Plumstead library site for a new combined library, leisure and cultural facility for Plumstead at a current estimated capital cost of £11.2m subject to a Scheme and Estimate report, in line with the Leader’s Scheme of Delegation. 

 

d.            That a budget of £750,000 be agreed to enable the appointment of the design team to develop the design, undertake necessary site  ...  view the full minutes text for item 10.

11.

Treasury Management Strategy 2016/17 pdf icon PDF 123 KB

The Cabinet is asked to consider the Treasury Management Strategy for 2016/17 and refer this item, with any comments, to Council.

 

Additional documents:

Decision:

Noted the Treasury Management Strategy for 2016/17 and agreed to refer it to Council.

Minutes:

Resolved –

 

That the Treasury Management Strategy for 2016/17 be noted and referred to Council for determination.

12.

Budget and Council Tax Setting 2016/17 pdf icon PDF 95 KB

The Cabinet is requested to recommend Council to note that the authority’s Medium Term Financial Strategy (MTFS) which is balanced through to 2019/20; note that the Chancellor has introduced a social care precept; agree an Adult social care precept of 2.00% in 2016/17; agree an additional council tax rise of 1.99% in 2016/17 to ensure the equitable treatment of Children’s’ social care; agree the addition to the council tax level in 2016/17 to be charged on the taxpayers in premises surrounding the garden in Gloucester Circus SE10; Note that the GLA precept for 2016/17 is due to reduce by 6.4%; approve the overall council tax level and the relevant statutory calculations and resolutions; approve the Prudential Indicators for the period 2014/15 – 2018/19; note the level of Dedicated Schools Grant for Education purposes and that the budget proposals for 2016/17 were agreed by the Schools Forum on 3 February 2016; Note the comments regarding financial standing and the robustness of the budget process.

Additional documents:

Decision:

Agreed to recommend Council to:

 

a.       Note that the authority’s Medium Term Financial Strategy (MTFS), as presented to Cabinet on 27 January 2016, is balanced through to 2019/20 (section 3.1)

 

b.       Note that the Chancellor has introduced a social care precept “to provide essential adult social care to the most vulnerable in society”

 

c.       Agree an Adult social care precept of 2.00% in 2016/17 (section 4.2)

 

d.       Agree an additional council tax rise of 1.99% in 2016/17 to ensure the equitable treatment of Children’s’ social care (section 4.2)

 

e.       Agree the addition to the council tax level in 2016/17 to be charged on the taxpayers in premises surrounding the garden in Gloucester Circus SE10 (section 4.3)

 

f.        Note that the GLA precept for 2016/17 is due to reduce by 6.4% (section 4.5)

 

g.       Approve the overall council tax level and the relevant statutory calculations and resolutions (section 4.6 and Appendix A)

 

h.       Note that the Prudential Code requires the setting and revision of the indicators to be carried out by the body that takes decisions in respect of the Borough’s budget

 

i.        Approve the Prudential Indicators (section 5.1 and Appendix B) for the period 2014/15 – 2018/19

 

j.        Agree that the indicators, other than the authorised borrowing limit, which must be set and revised by Council, are initially set each year by the authority as part of its budget setting process and are monitored and revised as appropriate during the year by Cabinet

 

k.       Agree the arrangements for determining the Minimum Revenue Provision (section 5.2 and Appendix C) from 2015/16 onwards

 

l.        Note the level of Dedicated Schools Grant for Education purposes and that the budget proposals for 2016/17 were agreed by the Schools Forum on 3 February 2016 (section 6)

 

m.      Note the comments regarding financial standing and the robustness of the budget process (section 7).

 

Minutes:

Resolved –

 

That it be agreed to recommend to Council:

 

a.       To note that the authority’s Medium Term Financial Strategy (MTFS), as presented to Cabinet on 27 January 2016, is balanced through to 2019/20 (section 3.1)

 

b.       To note that the Chancellor has introduced a social care precept “to provide essential adult social care to the most vulnerable in society”

 

c.       To agree an Adult social care precept of 2.00% in 2016/17 (section 4.2)

 

d.       To agree an additional council tax rise of 1.99% in 2016/17 to ensure the equitable treatment of Children’s’ social care (section 4.2)

 

e.       To agree the addition to the council tax level in 2016/17 to be charged on the taxpayers in premises surrounding the garden in Gloucester Circus SE10 (section 4.3)

 

f.        To note that the GLA precept for 2016/17 is due to reduce by 6.4% (section 4.5)

 

g.       To approve the overall council tax level and the relevant statutory calculations and resolutions (section 4.6 and Appendix A)

 

h.       To note that the Prudential Code requires the setting and revision of the indicators to be carried out by the body that takes decisions in respect of the Borough’s budget

 

i.        To approve the Prudential Indicators (section 5.1 and Appendix B) for the period 2014/15 – 2018/19

 

j.        To agree that the indicators, other than the authorised borrowing limit, which must be set and revised by Council, are initially set each year by the authority as part of its budget setting process and are monitored and revised as appropriate during the year by Cabinet.

 

k.       To agree the arrangements for determining the Minimum Revenue Provision (section 5.2 and Appendix C) from 2015/16 onwards

 

l.        To note the level of Dedicated Schools Grant for Education purposes and that the budget proposals for 2016/17 were agreed by the Schools Forum on 3 February 2016 (section 6)

 

m.      To note the comments regarding financial standing and the robustness of the budget process (section 7).