Greenwich Council

Agenda, decisions and minutes

Venue: Rooms 4 & 5, Town Hall, Wellington Street, Woolwich SE18 6PW. View directions

Contact: Nassir Ali  Email: nassir.ali@royalgreenwich.gov.uk or tel: 020 8921 6160

Note: Item 12 has been deferred 

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

Minutes:

An Apology for absence was presented on behalf of Councillor Sizwe James.

 

 

2.

Urgent Business

The Chair to announce any items or urgent business circulated separately from the main agenda.

Minutes:

 

There were no items of urgent business.

 

3.

Declarations of Interest pdf icon PDF 50 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Resolved -

 

Councillor Denise Scott-Mcdonald declared a personal interest in Item 14 (School Place Planning and Capital Programme 2018/19 - 2020/21 Capital Resources and Demand for Places for children with Special Educational Needs and Disabilities), advising that a family member worked at one of the Schools mentioned in the report.

 

That the list of Councillors’ Membership, as Council appointed representatives, on outside bodies, joint committees and School Governing bodies be noted.

 

4.

Minutes pdf icon PDF 42 KB

To agree, as a true and accurate record, the Minutes of the Cabinet Meeting held on 28 August 2018.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the Minutes of the meeting of the Cabinet held on 28 August 2018 be agreed and signed as a true and accurate record.

5.

Residue of Brantridge School - Disposal of non-educational property interests pdf icon PDF 96 KB

To note that the proposed letting of the Brantridge School, Staplefield Place to the Aurora Group did not proceed and that instead the school buildings and grounds have been let to the Orchard Hill College Academy Trust under standard academy terms. To approve the disposal of the freehold interest of the three properties detailed within this report, namely, “The Cedars”, No 53 Parkway and an area of agricultural land adjacent Brantridge School. To agree that the approval of the terms of the disposals be delegated to the Director of Regeneration, Enterprise & Skills

 

 

 

 

Additional documents:

Decision:

 

1.     Noted that the proposed letting of the Brantridge School, Staplefield Place to the Aurora Group did not proceed and that instead the school buildings and grounds have been let to the Orchard Hill College Academy Trust under standard academy terms.

 

2.     Approved the disposal of the freehold interest of the three properties detailed within this report, namely, “The Cedars”, No 53 Parkway and an area of agricultural land adjacent Brantridge School.

 

3.     Agreed that the approval of the terms of the disposals be delegated to the Director of Regeneration, Enterprise & Skills.

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Director of Regeneration, Enterprise and Skills.

 

The Cabinet

 

Resolved 

 

1.   That it be noted that the proposed letting of the Brantridge School, Staplefield Place to the Aurora Group did not proceed and that instead the school buildings and grounds have been let to the Orchard Hill College Academy Trust under standard academy terms.

2.   That the disposal of the freehold interest of the three properties detailed within this report, namely, “The Cedars”, No 53 Parkway and an area of agricultural land adjacent Brantridge School be approved.

3.   That it be agreed that the approval of the terms of the disposals be delegated to the Director of Regeneration, Enterprise & Skills.

 

6.

Future of Langton Way pdf icon PDF 137 KB

To agree to decommission Langton Way and commence consultation with residents over their rehousing options. To agree to convert Langton Way into a mixed use housing scheme for older people and older people with Learning Disabilities. To agree to begin a Rehousing programme following consultation with the residents. To agree to the home loss and disturbance payments to those tenants that are eligible, and agree that officers can consider claims from those who would not qualify as of right but where there are exceptional circumstances which should be taken into account. To note that if the recommendations are agreed further work will be  required by Health and Adult Services with regard to re-provision of the existing accommodation for Adults with learning disabilities including preparing residents to move, and release of the existing building. To agree to provision of a budget for security costs to the scheme of £50,000.

 

 

 

 

Additional documents:

Decision:

 

1.    Agreed to decommission Langton Way and commence consultation with residents over their rehousing options.

 

2.    Agreed to convert Langton Way into a mixed use housing scheme for older people and older people with Learning Disabilities. The proposed scheme will provide a mix of 8 general needs sheltered and 20 age appropriate, Independent Living units, for people with learning disabilities (subject to finalisation of the design for tender). It will be based on a sheltered housing model but with increased support, in line with the Learning Disability Housing Strategy.

 

3.    Agreed to begin a Rehousing programme following consultation with the residents.

 

4.    Agreed to the home loss and disturbance payments to those tenants that are eligible, and agree that officers can consider claims from those who would not qualify as of right but where there are exceptional circumstances which should be taken into account, as set out in paragraph 6.7 below.

 

5.    Noted that if the recommendations 1.1 - 1.4 above are agreed further work will be required by Health and Adult Services with regard to re-provision of the existing accommodation for Adults with learning disabilities including preparing residents to move, and release of the existing building.

 

6.    Agreed to provision of a budget for security costs to the scheme of £50,000.

 

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Director of Regeneration, Enterprise and Skills.

 

In addressing the meeting, Councillor Geoffrey Brighty confirmed he and other ward councillors had met with residents to discuss the options that were available for the future of Langton Way. Councillor Brighty stated that residents expressed concerns regarding rehousing options, and the risks to their social capital. He advised that residents had previously been given assurances that they would remain on the site for the duration of their lifetime, and suggested that they should be given the first option to return upon completion of the proposed works.

 

In response to Councillor Brighty’s comments, the Director of Housing and Safer Communities confirmed that officers were also present at the meeting with residents and ward Councillors as part of the consultation on the future of Langton Way. He stated the aim, when rehousing existing residents, was to keep close friendship groups together and that lettings in nearby sheltered housing schemes had been frozen to better facilitate this. He added that although he could not guarantee the right of return for the residents, due to the reduction in the number of properties, the new units would not be let prior to the existing residents being contacted.

 

The Cabinet Members for Housing and for Adult’s Social Care, Health and Anti-Poverty were assured by the comments from the Director and welcomed the opportunity to look at the preference criteria for the new units at a later date.

 

The Cabinet

 

Resolved –

 

1.    That it be agreed to decommission Langton Way and commence consultation with residents over their rehousing options.

 

2.  That it be agreed to convert Langton Way into a mixed use housing scheme for older people and older people with Learning Disabilities. The proposed scheme will provide a mix of 8 general needs sheltered and 20 age appropriate, Independent Living units, for people with learning disabilities (subject to finalisation of the design for tender). It will be based on a sheltered housing model but with increased support, in line with the Learning Disability Housing Strategy.

 

3.  That it be agreed to begin a Rehousing programme following consultation with the residents.

 

4.   That the home loss and disturbance payments to those tenants that are eligible be agreed, and that it be agreed that officers can consider claims from those who would not qualify as of right but where there are exceptional circumstances which should be taken into account, as set out in paragraph 6.7 below.

 

5.   That it be noted that if the recommendations 1.1 - 1.4 above are agreed further work will be required by Health and Adult Services with regard to re-provision of the existing accommodation for Adults with learning disabilities including preparing residents to move, and release of the existing building.

 

6.  That it be agreed to provide of a budget for security costs to the scheme of £50,000.

 

7.

Land at Parish Gate Drive ,Blackfen - Release of Covenant pdf icon PDF 161 KB

To agree to release the existing covenant relating to land at Parish Gate Drive, Blackfen. To agree that the detailed terms of the transaction be delegated to the Director of Regeneration, Enterprise and Skills with reference to the Confidential appendix attached to this report.

 

 

 

 

Additional documents:

Decision:

1.    Agreed to release the existing covenant relating to land at Parish Gate Drive, Blackfen.

 

2.    Agreed that the detailed terms of the transaction be delegated to the Director of Regeneration, Enterprise and Skills with reference to the Confidential appendix attached to this report.

 

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Director of Regeneration, Enterprise and Skills and

 

Resolved 

 

1.   That it be agreed to release the existing covenant relating to land at Parish Gate Drive, Blackfen.

 

2.   That it be agreed that the detailed terms of the transaction be delegated to the Director of Regeneration, Enterprise and Skills with reference to the Confidential appendix attached to this report.

 

 

 

 

 

8.

8 & 14 Carnbrook Road, SE3 - Lease Extension pdf icon PDF 221 KB

To agree to the extension of the current lease with London & Quadrant Housing Trust of 8 and 14 Carnbrook Road SE3 8EA on the terms reported in the Confidential Appendix to this report. To agree to provide vehicular access to enable the creation of car parking at the rear of the properties. To adapt the proposed Lease to reflect residential use instead of business use and therefore excluding reference to protection under Landlord and Tenant Act 1954 To note that the receipt will provide a capital receipt to the HRA to be invested in the delivery of new affordable housing. To note that detailed terms are set out in the Confidential Appendix to this report, which in accordance with Schedule 12A of the Local Government Act 1972, is not for publication as it contains information relating to the financial or business affairs of a particular person or entity.

 

 

 

 

Decision:

1.    Agreed to the extension of the current lease with London & Quadrant Housing Trust of 8 and 14 Carnbrook Road SE3 8EA on the terms reported in the Confidential Appendix to this report.

 

2.    Agreed to provide vehicular access to enable the creation of car parking at the rear of the properties. 

 

3.    Adapted the proposed Lease to reflect residential use instead of business use and therefore excluding reference to protection under Landlord and Tenant Act 1954

 

4.    Noted that the receipt will provide a capital receipt to the HRA to be invested in the delivery of new affordable housing.

 

5.    Noted that detailed terms are set out in the Confidential Appendix to this report, which in accordance with Schedule 12A of the Local Government Act 1972, is not for publication as it contains information relating to the financial or business affairs of a particular person or entity.

 

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Director of Regeneration, Enterprise and Skills and

 

Resolved -

 

1.  That the extension of the current lease with London & Quadrant Housing Trust of 8 and 14 Carnbrook Road SE3 8EA on the terms reported in the Confidential Appendix to this report be agreed.

 

2.  That the provision of vehicular access to enable the creation of car parking at the rear of the properties be agreed.

 

3.  That it be agreed to adapt the proposed Lease to reflect residential use instead of business use and therefore excluding reference to protection under Landlord and Tenant Act 1954

 

4.  That it be noted that the receipt will provide a capital receipt to the HRA to be invested in the delivery of new affordable housing.

 

5.  That it be noted that detailed terms are set out in the Confidential Appendix to this report, which in accordance with Schedule 12A of the Local Government Act 1972, is not for publication as it contains information relating to the financial or business affairs of a particular person or entity.

 

 

9.

Acquisition of a leasehold interest in land at Old Dover Road, SE3 and sub-lease arrangements pdf icon PDF 169 KB

To agree in principle to the acquisition, on a leasehold basis, of land situated in Old Dover Road, SE3 from the Southwark Diocesan Board of Education on the terms outlined in the report. To agree the grant of a conditional Agreement for Sub-lease of the land to an Academy Trust. To delegate authority to the Director of Regeneration, Enterprise and Skills to agree the detailed terms of the respective lease arrangements.To note there is a relationship between the land referred to in the report and the All Through School on the Peninsula with regard to the proposed Sub-lease to the Southwark Diocesan Board of Education for occupation by St Mary Magdalene C of E School.

 

 

 

 

Additional documents:

Decision:

 

1.    Agreed in principle to the acquisition, on a leasehold basis, of land situated in Old Dover Road, SE3 from the Southwark Diocesan Board of Education on the terms outlined in paragraph 4.9 subject to the consent of the Charities Commission as referred to in paragraphs 4.11 to 4.13.

 

2.    Agreed the grant of a conditional Agreement for a Sub-lease of the land referred to in paragraph 1.1 to an Academy Trust on the terms set out in paragraphs 4.18 to 4.19.

 

3.    Delegated authority to the Director of Regeneration, Enterprise and Skills to agree the detailed terms of the respective lease arrangements referred to in paragraphs 1.1 and 1.2.

 

4.    noted there is a relationship between the land referred to in paragraph 1.1 and the All Through School on the Peninsula with regard to the proposed Sub-lease to the Southwark Diocesan Board of Education for occupation by St Mary Magdalene C of E School as outlined in paragraph 4.4.

 

 

 

 

Minutes:

 

The Cabinet received and considered the report presented by the Director of Regeneration, Enterprise and Skills and

 

Resolved -

 

1.  That it be agreed in principle to the acquisition, on a leasehold basis, of land situated in Old Dover Road, SE3 from the Southwark Diocesan Board of Education on the terms outlined in paragraph 4.9 subject to the consent of the Charities Commission as referred to in paragraphs 4.11 to 4.13.

 

2.  That the grant of a conditional Agreement for a Sub-lease of the land referred to in paragraph 1.1 to an Academy Trust on the terms set out in paragraphs 4.18 to 4.19 be agreed.

 

3.  That it be agreed to delegate authority to the Director of Regeneration, Enterprise and Skills to agree the detailed terms of the respective lease arrangements referred to in paragraphs 1.1 and 1.2.

 

4.  That it be noted there is a relationship between the land referred to in paragraph 1.1 and the All Through School on the Peninsula with regard to the proposed Sub-lease to the Southwark Diocesan Board of Education for occupation by St Mary Magdalene C of E School as outlined in paragraph 4.4.

 

 

 

10.

Contract Standing Orders - Exemptions / Variations March to May 2018 pdf icon PDF 90 KB

To note the summary of Exemptions to Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix 1. To note the summary of Variations under Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix II. To note the requirement to refer the report to Overview and Scrutiny.

 

 

 

 

Additional documents:

Decision:

1.    Noted the summary of Exemptions to Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix 1.

 

2.    Noted the summary of Variations under Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix II.

 

3.    Noted the requirement to refer the report to Overview and Scrutiny as per paragraphs 4.1 and 4.2 below.

 

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Director of Finance.

 

Commenting on the report, Councillor Grice, Cabinet Member for Finance and Resources  confirmed that there had been a significant drop in both the number and the value of exemptions and variation for the past 3 years, welcoming the positive trend.

 

The Cabinet

 

Resolved -

 

1.   That the summary of Exemptions to Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix 1 be noted.

 

2.  That the summary of Variations under Contract Standing Orders reported for the period 1 March 2018 to 31 May 2018, detailed in Appendix II be noted.

 

3.  That the requirement to refer the report to Overview and Scrutiny as per paragraphs 4.1 and 4.2 below be noted.


 

 

 

11.

Update on the progress of the Voluntary and Community Sector Strategy and Action Plan, 2017-2020 pdf icon PDF 88 KB

To receive an update Cabinet on the progress of the Action Plan (included as Appendix A) to deliver the Voluntary and Community Sector (VCS) Strategy 2017- 2022 which was agreed in September 2017.

 

 

 

 

Additional documents:

Decision:

Noted the progress of the Action Plan (included as Appendix A) to deliver the Voluntary and Community Sector (VCS) Strategy 2017- 2022 which was agreed in September 2017.

 

 

 

 

Minutes:

The Cabinet received and considered the report presented by the Assistant Director Community, Cultural and Leisure Services and

 

Resolved –

 

That the progress of the Action Plan (included as Appendix A) to deliver the Voluntary and Community Sector (VCS) Strategy 2017- 2022 which was agreed in September 2017 be noted.

 

 

 

 

12.

Community Centres: Options for leases and maintenance

This item has been deferred.

 

 

Decision:

This item was deferred.

 

 

 

Minutes:

This item was deferred.

 

 

 

13.

Third Sector Commissioning Framework 2019-2023 pdf icon PDF 198 KB

To approve the Draft Prospectus (Appendix 1) and the recommended model and timetable governing the process for the 2019-2023 Third Sector Commissioning cycle (model two). To approve the notice of termination letters to be sent to voluntary sector providers who received a grant in the cycle ending March 2019. To approve the use of grant management software as one of the means of addressing the recommendations in the internal audit report into the 2015-2019 Third Sector Commissioning cycle. To agree the budget for the 2019-2023 Third Sector Commissioning cycle as set out in section 5.3. To note that an estimated £1.4m of public health funding which was available in 2015-19 has been cut following government reductions.  To note the extent of consultation that has taken place to date via the VCS strategy, the development of this grants cycle and the HAS consultation with 30 organisations. To note that Appendix 4 will be considered as exempt information by virtue of section 33 of the Freedom of Information Act 2000 (Audit Functions).

 

 

 

 

Additional documents:

Decision:

1.    Approved the Draft Prospectus (Appendix 1) setting out the priorities, process and outline specifications for the 2019-2023 Third Sector Commissioning cycle.

 

2.    Approved the recommended model and timetable governing the process for the 2019-2023 Third Sector Commissioning cycle (model two).

 

3.    Approved the notice of termination letters to be sent to voluntary sector providers who received a grant in the cycle ending March 2019.

 

4.    Approved the use of grant management software as one of the means of addressing the recommendations in the internal audit report into the 2015-2019 Third Sector Commissioning cycle.

 

5.    Agreed the budget for the 2019-2023 Third Sector Commissioning cycle as set out in section 5.3.

 

6.    Noted that an estimated £1.4m of public health funding which was available in 2015-19 has been cut following government reductions.

 

7.    Noted the extent of consultation that has taken place to date via the VCS strategy, the development of this grants cycle and the HAS consultation with 30 organisations.

 

8.    Noted that Appendix 4 will be considered as exempt information by virtue of section 33 of the Freedom of Information Act 2000 (Audit Functions).

 

 

 

 

 

Minutes:

 

The Cabinet received and considered the report presented by the Assistant Director Community, Cultural and Leisure Services.

 

Councillor Miranda Williams, Cabinet Member for Culture, Leisure and the Third Sector, fed back on issues that arose during the first Third Sector Commissioning consultation event, which focused on the Health and Well-Being Sector. She confirmed there would be a further 5 events focusing on the other priority areas. Members were advised that the comments by officials working in the voluntary sector would be taken into account as part of the consultation on the draft framework and outline specifications.

 

Commenting on the report, Councillor David Gardner, Deputy Leader and Cabinet Member for Children and Schools, stated that in addition to the proposed funding for the 2019-23 cycle, departments would be commissioning services from the Third Sector as part of the Council’s partnership arrangements. Notwithstanding that, partnering organisations and agencies should be encouraged to investigate and develop other funding streams in an effort to increase contribution to achieve the Council’s objectives in delivering to the community.

 

Councillor Danny Thorpe, Leader of the Council highlighted the recommended grant process model, advising that its implementation would ensure a partnership approach in working with the voluntary sector. He confirmed that the follow-up report would be presented at the October Cabinet and encouraged Cabinet Members to visit the relevant organisations and attend the consultation events.

 

The Cabinet

 

Resolved –

 

1.    That the Draft Prospectus (Appendix 1) setting out the priorities, process and outline specifications for the 2019-2023 Third Sector Commissioning cycle be approved.

 

2.  That the recommended model and timetable governing the process for the 2019-2023 Third Sector Commissioning cycle (model two) be approved.

 

3.  That the notice of termination letters to be sent to voluntary sector providers who received a grant in the cycle ending March 2019 be approved.

 

4.  That the use of grant management software as one of the means of addressing the recommendations in the internal audit report into the 2015-2019 Third Sector Commissioning cycle be approved

 

5.  That the budget for the 2019-2023 Third Sector Commissioning cycle as set out in section 5.3 be agreed.

 

6.  That it be noted that an estimated £1.4m of public health funding which was available in 2015-19 has been cut following government reductions.

 

7.  That the extent of consultation that has taken place to date via the VCS strategy, the development of this grants cycle and the HAS consultation with 30 organisations be noted.

 

8.  That it be noted that Appendix 4 will be considered as exempt information by virtue of section 33 of the Freedom of Information Act 2000 (Audit Functions).


 

 

 

 

 

14.

School Place Planning and Capital Programme 2018/19 - 2020/21 Capital Resources and Demand for Places for children with Special Educational Needs and Disabilities pdf icon PDF 268 KB

 

To note the capital resources available for School Capital Programme projects, including secured section 106 developer contributions and grant allocations. To agree the re-allocation of available funding in accordance with changing priorities, as set out in Section 5 of the report, in line with the Council’s Scheme of Delegation and delegate to the Director of Children’s Services and Director of Regeneration Enterprise and Skills (DRES) the authority to vary the Capital Programme as may be required to address future needs within the agreed level of resources. To note the projected demand for places in the Royal Borough of Greenwich for children with special educational need and disabilities, and how this will be met, set out in Section 6 of the report.  To note that the information contained within Appendix C be exempt by virtue of paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information relating to the financial or business affairs of any particular person including the authority holding that information.

 

 

 

 

Additional documents:

Decision:

1.    Noted the capital resources available for School Capital Programme projects, including secured section 106 developer contributions and grant allocations.

 

2.    Agreed the re-allocation of available funding in accordance with changing priorities, as set out in Section 5 of this report, in line with the Council’s Scheme of Delegation and delegate to the Director of Children’s Services and Director of Regeneration Enterprise and Skills (DRES) the authority to vary the Capital Programme as may be required to address future needs within the agreed level of resources.

 

3.    Noted the projected demand for places in the Royal Borough of Greenwich for children with special educational need and disabilities, and how this will be met, set out in Section 6 of the report.

 

4.    Noted that the information contained within Appendix C be exempt by virtue of paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information relating to the financial or business affairs of any particular person including the authority holding that information.

 

 

 

 

Minutes:

 

The Cabinet received and considered the report presented by the Director of Children Services and

 

Resolved –

 

1.  That the capital resources available for School Capital Programme projects, including secured section 106 developer contributions and grant allocations be noted.

 

2.  That the re-allocation of available funding in accordance with changing priorities, as set out in Section 5 of this report, in line with the Council’s Scheme of Delegation be agreed and delegate to the Director of Children’s Services and Director of Regeneration Enterprise and Skills (DRES) the authority to vary the Capital Programme as may be required to address future needs within the agreed level of resources.

 

3.  That the projected demand for places in the Royal Borough of Greenwich for children with special educational need and disabilities, and how this will be met, set out in Section 6 of the report be noted.

 

4.   That it be noted that the information contained within Appendix C be exempt by virtue of paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information relating to the financial or business affairs of any particular person including the authority holding that information.