Greenwich Council

Agenda, decisions and minutes.

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Contact: Nassir Ali  Email: nassir.ali@royalgreenwich.gov.uk or tel: 020 8921 6160

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

Minutes:

An apology for lateness was received for Councillor Miranda Williams

 

 

2.

Urgent Business

The Chair to announce any items or urgent business circulated separately from the main agenda.

Minutes:

 

There were no items of urgent business.

 

3.

Declarations of Interest pdf icon PDF 49 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Resolved -

 

That the list of Councillors’ Membership, as Council appointed representatives, on outside bodies, joint committees and School Governing bodies be noted.

 

 

4.

Third Sector Commissioning Framework 2019-2023 pdf icon PDF 143 KB

To Approve the Final Prospectus and updated application form. To agree the final budget for the 2019-2023 Third Sector Commissioning cycle and note the cuts to public health funding. To note the comments from the Voluntary and Community sector and the outcome of the first stage Equalities Impact Assessment.

 

 

 

 

Additional documents:

Decision:

1.    Approved the Final Prospectus (Appendix 1) setting out the funding available, priorities, timetable, process and outline specifications for the 2019-2023 Third Sector Commissioning cycle.

 

2.    Approved the updated application form, guidance document and evaluation matrix as attached as appendices 2, 3 and 4.

 

3.    Agreed the final budget for the 2019-2023 Third Sector Commissioning cycle as set out in section 5.3 and note that grants applications will open on October 19th 2018 as per the timetable in section 8.

 

4.    Noted that an estimated £1.4m of public health funding which was available in 2015-19 has been cut following government reductions.

 

5.    Noted the comments at Appendix 5 from the Voluntary and Community sector made online and following seven facilitated events.

 

6.    Noted the outcome of the first stage Equalities Impact Assessment provided in full at Appendix 6 and the Council’s approach which is summarised in section 7.

 

 

 

 

Minutes:

The report was presented by the Director of Communities and Environment who advised members of the updated prospectus and stage one equalities impact assessment included in the supplementary agenda.

 

Cabinet

 

Resolved –

 

1.    That the Final Prospectus (Appendix 1) setting out the funding available, priorities, timetable, process and outline specifications for the 2019-2023 Third Sector Commissioning cycle be approved.

 

2.    That the updated application form, guidance document and evaluation matrix as attached as appendices 2, 3 and 4 be approved

 

3.    That the final budget for the 2019-2023 Third Sector Commissioning cycle as set out in section 5.3 be agreed and it be noted that grants applications will open on October 19th 2018 as per the timetable in section 8.

 

4.    That it be noted that an estimated £1.4m of public health funding which was available in 2015-19 has been cut following government reductions.

 

5.    That the comments at Appendix 5 from the Voluntary and Community sector, made online and following seven facilitated events, be noted.

 

6.    That the outcome of the first stage Equalities Impact Assessment provided in full at Appendix 6 and the Council’s approach which is summarised in section 7 be noted.

 

 

5.

Calculation of Annual Leave for Term-Time-Only Staff pdf icon PDF 97 KB

To agree that the formula used to calculate the annual leave allowance for term time only staff is revised and that this is effected from 1st April 2018. To agree to the settlement sums and payments outlined in the report and to recommend to Full Council that this is funded without prejudice.

 

 

 

 

Decision:

1.    Agreed that the formula used to calculate the annual leave allowance for term time only staff is revised and that this is effected from 1st April 2018.

 

2.    Agreed that a settlement sum is offered equivalent to the shortfall to affected term time only staff backdated for 5 years 3 months from 1st April 2018 to 1st January 2013. This represents the difference between the annualised hours already received and annualised hours due under the new formula. This payment will count as pensionable in the year it is paid and will not amend any pensionable service.

 

3.    Agreed that term time only staff with less than 5 years and 3 months continuous service receive settlement sums to reflect their length of service with RBG, GS Plus and GSS.

 

4.    Agreed that a payment of £50 for each year of continuous pensionable service is made in recognition of pensionable service up to 31st March 2014 for any term time only employee who was a member of the Local Government Pension scheme and has not received a refund.

 

5.    Recommended to Full Council that the without prejudice settlement in recommendation 1.1 is funded as described in the Assistant Director of Finance & Deputy s151 Officer’s comments in paragraph 9 of the report.

 

 

 

 

Minutes:

The report was presented by the Director of Finance.

 

In addressing the meeting, Councillor Denise Hyland Cabinet Member for Economy, Skills and Apprenticeships highlighted that some of the staff affected were residents in the Borough and she was happy that the Authority had reached an agreement with the Unions.

 

Councillor Danny Thorpe, the Leader of the Council reminded Cabinet Members that the report was also going to be presented at the October Full Council.

 

Cabinet

 

Resolved - 

 

1.  That it be agreed that the formula used to calculate the annual leave allowance for term time only staff is revised and that this is effected from 1st April 2018.

 

2.  That it be agreed that a settlement sum is offered equivalent to the shortfall to affected term time only staff backdated for 5 years 3 months from 1st April 2018 to 1st January 2013. This represents the difference between the annualised hours already received and annualised hours due under the new formula. This payment will count as pensionable in the year it is paid and will not amend any pensionable service.

 

3.  That it be agreed that term time only staff with less than 5 years and 3 months continuous service receive settlement sums to reflect their length of service with RBG, GS Plus and GSS.

 

4.  That it be agreed that a payment of £50 for each year of continuous pensionable service is made in recognition of pensionable service up to 31st March 2014 for any term time only employee who was a member of the Local Government Pension scheme and has not received a refund.

 

5.  Recommended to Full Council that the without prejudice settlement in recommendation 1.1 is funded as described in the Assistant Director of Finance & Deputy s151 Officer’s comments in paragraph 9 of the report.

 

6.

Community Infrastructure Levy (CIL) Financial Report (2017/18) pdf icon PDF 158 KB

To note the content of the Royal Borough Community Infrastructure Levy (CIL) Annual Financial Report 2017/18 that is to be published on the Royal Borough of Greenwich website by 31 December 2018.

To note a separate report on Section 106 receipts and expenditure is being prepared for November Cabinet.

 

 

 

 

Additional documents:

Decision:

1.    Noted the content of the Royal Borough Community Infrastructure Levy (CIL) Annual Financial Report 2017/18 that is to be published on the Royal Borough of Greenwich website by 31 December 2018.

 

2.    Noted a separate report on Section 106 receipts and expenditure is being prepared for November Cabinet.

 

 

 

 

Minutes:

The report was presented by the Director of Regeneration, Enterprise and Skills.

 

Cabinet

 

Resolved –

 

1.   That the content of the Royal Borough Community Infrastructure Levy (CIL) Annual Financial Report 2017/18, that is to be published on the Royal Borough of Greenwich website by 31 December 2018, be noted.

 

2.  That it be agreed that a separate report on Section 106 receipts and expenditure is being prepared for November Cabinet.

 

 

 

7.

Royal Borough of Greenwich Third Local Implementation Plan pdf icon PDF 132 KB

To agree or amend the Consultation Draft of Greenwich’s Third Local Implementation Plan for Transport (LIP3). To Note that the draft document (or its amended version) will be submitted to Transport for London by 2 November 2018 for their review and comment. To agree that the Consultation Draft is subject to a public consultation in accordance with Council consultation guidelines. To approve the borough transport objectives developed as part of the LIP process, which are a refinement of those contained in the Draft Transport Strategy (noting that this document will be updated in line with the final LIP3 prior to review, consultation and adoption). To delegate approval of the final LIP3 document to the Cabinet Member for Air Quality, Public Ream & Transport.

 

 

 

 

Additional documents:

Decision:

1.    Agreed the Consultation Draft of Greenwich’s Third Local Implementation Plan for Transport (LIP3);

 

2.    Noted that the draft document (or its amended version) will be submitted to Transport for London by 2 November 2018 for their review and comment;

3.    Agreed that the Consultation Draft is subject to a public consultation in accordance with Council consultation guidelines.

 

4.    Approved the borough transport objectives developed as part of the LIP process, which are a refinement of those contained in the Draft Transport Strategy (noting that this document will be updated in line with the final LIP3 prior to review, consultation and adoption);

 

5.    Delegated approval of the final LIP3 document to the Cabinet Member for Air Quality, Public Ream & Transport.

 

 

 

 

Minutes:

 

The report was presented by the Director of Regeneration, Enterprise and Skills.

 

Cabinet

 

Resolved –

 

1.  That the Consultation Draft of Greenwich’s Third Local Implementation Plan for Transport (LIP3) be agreed.

 

2.  That it be noted that the draft document (or its amended version) will be submitted to Transport for London by 2 November 2018 for their review and comment;

3.  That it be agreed that the Consultation Draft is subject to a public consultation in accordance with Council consultation guidelines.

 

4.  That the borough transport objectives developed as part of the LIP process be approved.

5.  That it be agreed to delegate approval of the final LIP3 document to the Cabinet Member for Air Quality, Public Ream & Transport.

 

 

 

8.

Future Sam Manners pdf icon PDF 122 KB

To agree to decommission Sam Manners House and commence consultation with residents over the rehousing options. To Agree to decommission the block for potential future demolition and redevelopment of the site to provide Local Authority New Build units on the basis that there will be an appraisal of other sites for use as Temporary Accommodation. To agree that if the site is not included in the Local Authority New Build programme, it will be reviewed for use as Temporary Accommodation. To agree to a budget of £230,000 to cover home loss and disturbance payments to those tenants that are eligible, and agree that officers can consider claims from those who would not qualify as of right but where there are exceptional circumstances which should be taken into account, as set out in paragraph 5.9 of this report. To agree to a budget for security costs to the scheme of £50,000, this may not be needed as the security of the building will be managed in conjunction with Property Guardians. To agree to provision of a budget of £30,000 for engagement of an independent voluntary support agency to provide support to tenants of Sam Manners House and Langton Way.

 

 

 

 

Decision:

1.    Agreed to decommission Sam Manners House and commence consultation with residents over the rehousing options.

 

2.    Agreed to decommission the block for potential future demolition and redevelopment of the site to provide Local Authority New Build units on the basis that there will be an appraisal of other sites for use as Temporary Accommodation.

 

3.    Agreed that if the site is not included in the Local Authority New Build programme, it will be reviewed for use as Temporary Accommodation.

 

4.    Agreed to a budget of £230,000 to cover home loss and disturbance payments to those tenants that are eligible, and agree that officers can consider claims from those who would not qualify as of right but where there are exceptional circumstances which should be taken into account, as set out in paragraph 5.9 of this report.

 

5.    Agreed to a budget for security costs to the scheme of £50,000. This may not be needed as the security of the building will be managed in conjunction with Property Guardians.

 

6.    Agreed to provision of a budget of £30,000 for engagement of an independent voluntary support agency to provide support to tenants of Sam Manners House and Langton Way.

 

 

 

 

Minutes:

The report was presented by the Director of Housing who informed members of the Revised Modernisation Programme for Retained Sheltered Housing Schemes which ceased lettings at Sam Manners House pending the outcome of a feasibility study on its future use. He confirmed it was not feasible to carry out modernisation works at the property and the proposals contained within the report provided the best solution.

 

In addressing the meeting, a local resident read out a statement from a  fellow objector who was requesting that the proposed decision on the future of Sam Manners house be deferred until meaningful consultation had taken place with the local community, as they would be significantly affected for an undefined period of years. She stated there had been a lack of communication from the Council and information had not been accessible despite numerous requests. She referenced the Councils policy on community involvement and the Housing Delivery Proposals decision taken by Cabinet which agreed to take exemplary consultation with regards to housing delivery.

 

The local resident confirmed he agreed with the statement as there was a lack of information on the future plans of the site and any information sought on the matter had not been provided. He continued that the information they had received from the council was not relevant and confirmed this view was shared by the residents of Tusker Street.

 

In addressing the meeting, Councillor Chris Kirby Cabinet Member for Housing advised that the sheltered housing block was no longer fit for purpose and as a result lettings were ceased in 2017. He added the main consideration was the safety and comfort of the residents living in Sam Manners house who had been consulted.  He continued that it was not appropriate for the Council to share the occupants personal circumstances with others however, there would be full consultation on the future of the site.

 

in addressing the meeting, Councillor Denise Scott-McDonald Cabinet Member for Air Quality, Public Realm and Transport added that local ward councillors had engaged with residents at their surgeries and responded to emails on the future of Sam Manners house.

 

In addressing the meeting, Councillor David Gardner Deputy Leader and Cabinet Member for Children and Schools highlighted that the expensive refurbishment of the property was not feasible and added that arrangement at another former sheltered housing block, Fred Styles House in Charlton, had worked well when occupied by property guardians.

 

Cabinet

 

Resolved –

 

1.    That it be agreed to decommission Sam Manners House and commence consultation with residents over the rehousing options.

 

2.    That it be agreed to decommission the block for potential future demolition and redevelopment of the site to provide Local Authority New Build units on the basis that there will be an appraisal of other sites for use as Temporary Accommodation.

 

3.    That it be agree that if the site is not included in the Local Authority New Build programme, it will be reviewed for use as Temporary Accommodation.

 

4.    That it be agreed to provision a  ...  view the full minutes text for item 8.

9.

2018/19 Revenue Budget Monitoring Report pdf icon PDF 139 KB

To receive the 2018/19 revenue Budget Monitoring Report.

 

 

 

Additional documents:

Decision:

 

1             Noted the revenue monitoring position based on period 5 end of August 2018 data.

 

2             Noted that management action will take place to contain expenditure pressures within existing resources wherever possible, to ensure that the Medium Term Financial Strategy (MTFS) remains on track, with particular focus of the top three areas of concern (para 5.2 refers).

 

3             Noted that after taking account of the currently planned management actions, at this stage of the year, the General Fund budget is reporting a:

 

·        forecast overspend pressure of £15.7m

·        corporate overspend pressure of £2.8m related to “No Recourse to Public Funds”.

 

4             Noted that the Housing Revenue Account (HRA) is reporting on target at this stage of the year.

 

 

 

 

Minutes:

The report was presented by the Director of Finance.

 

Cabinet

 

Resolved –

 

1        That the revenue monitoring position based on period 5 end of August 2018 data be noted.

 

2        That it be noted that management action will take place to contain expenditure pressures within existing resources wherever possible, to ensure that the Medium Term Financial Strategy (MTFS) remains on track, with particular focus of the top three areas of concern (para 5.2 refers).

 

3        that it be noted that after taking account of the currently planned management actions, at this stage of the year, the General Fund budget is reporting a:

 

·        forecast overspend pressure of £15.7m

·        corporate overspend pressure of £2.8m related to “No Recourse to Public Funds”.

 

4   That it be noted that the Housing Revenue Account (HRA) is reporting on target at this stage of the year.