Greenwich Council

Agenda, decisions and minutes

Venue: The Gallery - Woolwich Centre

Contact: Jasmine Kassim  Email: jasmine.kassim@royalgreenwich.gov.uk or tel: 020 8921 5146

Items
No. Item

1.

Apologies for Absence

To receive apologies for absence.

Minutes:

Apologies for absence was received on behalf of Councillor Jackie Smith.

2.

Urgent Business

The Chair to announce any items or urgent business circulated separately from the main agenda.

Minutes:

There were no items of urgent business.

3.

Declarations of Interest pdf icon PDF 50 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Councillor Denise Hyland declared a personal interest in relation to Item 8, “School Place Planning and Capital Programme 2018/19 – 2020/21”, advising that the Boxgrove School site, which formed part of the recommendation was situated in Abbey Wood, an area where she was a ward Member representative.

 

Resolved -

 

That the list of Councillors’ Membership, as Council appointed representatives, on outside bodies, joint committees and School Governing bodies be noted.

4.

Minutes pdf icon PDF 51 KB

To agree, as a true and accurate record, the Minutes of the Cabinet Meeting held on 13 July 2018.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the Minutes of the meeting of the Cabinet held on 13 June 2018, be agreed and signed as a true and accurate record.

5.

2018-20 Housing Capital Programme [Report to Follow] pdf icon PDF 471 KB

Additional documents:

Decision:

1.       Approved the bids for additional HRA capital expenditure of £16,116,970 and £270,000 of General Fund expenditure for 2018-19 (Table 1).

2.       Noted the key findings of the recently completed Stock Condition Survey and the subsequent works required to develop a five-year investment plan for the period 2019-2024 (outlined in section 5).

3.       Approved the bids for HRA capital expenditure of £43,981,666 for the 2019-20 Housing Capital Programme based on the scheme and estimates in the report (Table 1).

4.       Agreed to delegate to the Director of Regeneration, Enterprise and Skills, in consultation with the Lead Member and the Section 151 officer, the authority to review and change if appropriate, the agreed funding of Local Authority New Build Round 7, from the existing Right to Buy funding agreed by the Leader to Building Council Homes for Londoners GLA funding, as outlined in Section 10 of this report.

5.       Noted that a bid is being prepared by the Council to the GLA’s Building Council Homes for Londoners programme and therefore a further decision will be required by Members in due course. This will include a requirement for HRA capital funding to match GLA grant and may also request an increase in the HRA borrowing cap (see paragraphs 10.9-10.12).

6.       Noted that a draft 5 Year Investment Programme (2019-24), will be presented to Cabinet by the end of this financial year.

Minutes:

The Cabinet received and considered a report introduced by the Director of Housing and Safer Communities.  The Cabinet welcomed information that the proposed programme would enable the Council to focus on housing delivery, with an opportunity for a review to assess value for money, while allowing sufficient time to procure services for the benefit of residents.

 

The Cabinet

 

Resolved –

 

1.              That the bids for additional HRA capital expenditure of £16,116,970 and £270,000 of General Fund expenditure for 2018-19 (Table 1), be approved.

2.              That the key findings of the recently completed Stock Condition Survey and the subsequent works required to develop a five-year investment plan for the period 2019-2024 (outlined in section 5), be noted.

3.              That the bids for HRA capital expenditure of £43,981,666 for the 2019-20 Housing Capital Programme based on the scheme and estimates in the report (Table 1), be approved.

4.              That it be agreed to delegate to the Director of Regeneration, Enterprise and Skills, in consultation with the Lead Member and the Section 151 officer, the authority to review and change if appropriate, the agreed funding of Local Authority New Build Round 7, from the existing Right to Buy funding agreed by the Leader to Building Council Homes for Londoners GLA funding, as outlined in Section 10 of this report.

5.              That it be noted that a bid is being prepared by the Council to the GLA’s Building Council Homes for Londoners programme and therefore a further decision will be required by Members in due course. This will include a requirement for HRA capital funding to match GLA grant and may also request an increase in the HRA borrowing cap (see paragraphs 10.9-10.12).

6.              That it be noted that a draft 5 Year Investment Programme (2019-24), will be presented to Cabinet by the end of this financial year.

6.

Disposal of Three Sites to Pocket Living [Report to Follow] pdf icon PDF 134 KB

Additional documents:

Decision:

1.       Agreed in principle to the disposal of three sites to Pocket Living Limited, subject to the outcome of consultations with tenants and leaseholders.

2.       Noted that subject to agreement this will deliver approximately 150 intermediate affordable homes and approximately £100,000 to £130,000 in Council Tax yield. 

3.       Agreed that 20% of the receipt will be for public realm improvements in the immediate estate (proportionate to the value of the receipt for each site).

4.       Agreed that 80% of the receipt will be used to deliver new Council built and managed homes.

5.       Agreed to report on consultation with those tenants and leaseholders of the Council potentially affected by the proposal.

6.       Agreed to delegate authority to report on the consultation to the Director of Housing and Safer Communities in consultation with the Cabinet Member.

7.       Agreed to delegate authority to agree detailed terms for each disposal to the Director of Regeneration, Enterprise and Skills, in consultation with the Cabinet Member and taking consideration of the consultation.

8.       Agreed to treat the information presented at Exempt Appendix 1 as exempt under the provisions of the Local Government Act 1972, Schedule 12A on the basis of 3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).

9.       Agreed that the exempt information, presented at Exempt Appendix 1 is not subsequently released to the press or public.

 

Minutes:

The Cabinet received and considered a report introduced by the Director of Regeneration, Enterprise and Skills.  It was noted that the proposal subject to consideration of the consultation could deliver three Housing Revenue Account sites to Pocket Living to undertake residential development. 

 

In response to questions raised, the Director confirmed to the Cabinet that consultation with residents and other stakeholders would form a key part of the process.  It was also noted that if the disposals proceeded all the homes to be developed on the site would be for sale to first-time buyers, the sale price would be discounted by 20% relative to the local market, local residents who live or work in the borough and that no sub-letting was permitted nor resale in the first year.

 

The Chair and Leader of the Council, Councillor Danny Thorpe, clarified that one of the proposed sites was contaminated and that each site the Council had not been able to utilise an efficient ways. 

 

The Cabinet

 

Resolved –

 

1.              That it be agreed in principle to the disposal of three sites to Pocket Living Limited, subject to the outcome of consultations with tenants and leaseholders.

2.              That it be noted that subject to agreement this will deliver approximately 150 intermediate affordable homes and approximately £100,000 to £130,000 in Council Tax yield. 

3.              That it be agreed that 20% of the receipt will be for public realm improvements in the immediate estate (proportionate to the value of the receipt for each site).

4.              That it be agreed that 80% of the receipt will be used to deliver new Council built and managed homes.

5.              That it be agreed to report on consultation with those tenants and leaseholders of the Council potentially affected by the proposal.

6.              That it be agreed to delegate authority to report on the consultation to the Director of Housing and Safer Communities in consultation with the Cabinet Member.

7.              That it be agreed to delegate authority to agree detailed terms for each disposal to the Director of Regeneration, Enterprise and Skills, in consultation with the Cabinet Member and taking consideration of the consultation.

8.              That it be agreed to treat the information presented at Exempt Appendix 1 as exempt under the provisions of the Local Government Act 1972, Schedule 12A on the basis of 3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).

9.              That it be agreed that the exempt information, presented at Exempt Appendix 1 is not subsequently released to the press or public.

7.

Langton Way

Minutes:

The Cabinet

 

Resolved –

 

That this Item be deferred for consideration at a subsequent Cabinet meeting.

8.

School Place Planning and Capital Programme 2018/19 - 2020/21 pdf icon PDF 573 KB

Cabinet to note the projected demand for school places in the Royal Borough of Greenwich and that Royal Greenwich’s basic need allocation for 2020/21 is £NIL.  To agree the programme for delivering additional primary and secondary school places up to 2020/21.  To agree that the project to expand Boxgrove School should be halted, and that a consultation be undertaken to revoke the earlier decision to expand the school.  To agree that savings on the Boxgrove School project and previously proposed 1FE expansion of an existing school in primary planning area 2, together with secured section 106 developer contributions and unused programme contingencies and allocations be deployed.  To note the changes in the profile of children attending Royal Greenwich schools who have an Education and Health Care Plan (EHCP) and the capital funding allocation of £2,518,114 received by Royal Greenwich from the Education and Skills Funding Agency (ESFA) to create additional special needs places and improve existing facilities.  To agree the SEND priority projects to be delivered in 2018/19 to meet the immediate needs of children and young people and for this agreement to represent the Scheme and Estimate approval for these projects.  To note the introduction of the new Healthy Pupils Capital Fund (HPCF) by the Department for Education (DfE) and the receipt of £234,901 in HPCF funding by Royal Greenwich for the 2018/19 financial year.  To agree the mechanism for distributing the HPCF funding to Royal Greenwich maintained schools through a bidding process and delegate to the Director of Children’s Services, in consultation with the Director of Public Health, the authority to distribute the funding in accordance with the objectives set by the DfE.  To agree the re-allocation of available funding in accordance with changing priorities, and in line with the Council’s Scheme of Delegation to delegate to the Directors of Children’s Services and Regeneration Enterprise and Skills (DRES) the authority to vary the Capital Programme as may be required.

Additional documents:

Decision:

1.       Noted the projected demand for school places in the Royal Borough of Greenwich and that Royal Greenwich’s basic need allocation for 2020/21 is £NIL due to prior years’ allocations towards the provision of additional places and new free schools approved to open in the borough.

2.       Agreed the programme for delivering additional primary and secondary school places up to 2020/21, as specified in sections 5 and 6 of the report.

3.       Agreed that the project to expand Boxgrove School should be halted, and that a consultation be undertaken to revoke the earlier decision to expand the school.  In view of the growing pressure on specialist places for children with Autistic Spectrum Disorder (ASD), as detailed in section 8 of the report, the consultation should include a proposal to open a new Designated Specialist Provision at the school.

4.       Agreed that savings on the Boxgrove School project and previously proposed 1FE expansion of an existing school in primary planning area 2, together with secured section 106 developer contributions and unused programme contingencies and allocations be deployed as set out in section 10.1 of the report.

5.       Noted the changes in the profile of children attending Royal Greenwich schools who have an Education and Health Care Plan (EHCP) and the capital funding allocation of £2,518,114 received by Royal Greenwich from the Education and Skills Funding Agency (ESFA) to create additional special needs places and improve existing facilities over a three year period from 2018/19.

6.       Agreed the Special Educational Needs and Disability (SEND) priority projects to be delivered in 2018/19 to meet the immediate needs of children and young people within the borough as outlined in Section 8 and for this agreement to represent the Scheme and Estimate approval for these projects.

7.       Noted the introduction of the new Healthy Pupils Capital Fund (HPCF) by the Department for Education (DfE) and the receipt of £234,901 in HPCF funding by Royal Greenwich for the 2018/19 financial year.

8.       Agreed the mechanism for distributing the HPCF funding to Royal Greenwich maintained schools through a bidding process as proposed in Section 9 and delegate to the Director of Children’s Services, in consultation with the Director of Public Health, the authority to distribute the funding in accordance with the objectives set by the DfE for the grant.

9.       Proposed and agreed to defer consideration of the re-allocation of available funding in accordance with changing priorities, as set out in Section 10 of this report, in line with the Council’s Scheme of Delegation and delegate to the Directors of Children’s Services and Regeneration Enterprise and Skills (DRES) the authority to vary the Capital Programme as may be required to address future needs within the agreed level of resources.

Minutes:

The Director of Children’s Services introduced the report to the Cabinet, highlighting increasing demands for special education needs places.  The report proposed that resources earmarked for the expansion of Boxgrove School should instead be used to on specialist places for children with Autistic Spectrum Disorder (ASD).

 

In response to questions raised, the Director stated that cost associated with placing children with ASD outside the Royal Borough of Greenwich (Royal Borough) were being met by the host authority delivering the services.  However, the Council was working within financial constraints to contribute in ways to ensure a fair and equitable process as a means of managing demands.  Thus, there had been no overspend in resources, despite of pressure in demands.

 

The Director of Children’s Services continued with her response, clarifying to the Cabinet that it should be noted that the intention of the proposals was to formulate a request that would enable the Council to submit an expression of interest for funding to the Department for Education to meet increase demands for school places.  Thus, comparable data in relation to children with special needs and those in main stream education, including information on cost and risks would be addressed in a report-back to Cabinet meeting in September 2018.

 

The meeting also noted confirmation by the Assistant Director (Corporate Finance) and Section 151 Officer that the Council had sufficient cash flow to manage contingency to manage the delivery of agreed school capital programme projects in the period 2018/19 and 2020/21.

 

The Deputy Leader and Cabinet Member for Children’s Services and Schools informed the meeting because of the requirement for free schools this year, the Government had allocated a NIL budget for the  basic needs grant, with little flexibility for local authorities to meet school place demands.  The proposals were a repeat of decisions taken in previous years based on consultative outcomes, with a view to improve the Council’s school offer and existing suite of excellent specialist schools by addressing variable facilities, and identifying the demand for a new special needs school.  Thus, focus should be geared on how the Council was addressing ways to meet the rise in demand and constraint on supply, with view to move from the general expansion of Boxgrove School to provide specialist places for children with ASD.

 

On behalf of the Cabinet, the Chair and Leader of the Council, Councillor Danny Thorpe received and noted a proposal by Councillor Denise Hyland to defer consideration of Paragraph 1.9 in the report.  The proposal was seconded by Councillor Chris Kirby, and agreed.

 

The Cabinet

 

Resolved –

 

1.              That the projected demand for school places in the Royal Borough of Greenwich and that Royal Greenwich’s basic need allocation for 2020/21 is £NIL due to prior years’ allocations towards the provision of additional places and new free schools approved to open in the borough, be noted

2.              That the programme for delivering additional primary and secondary school places up to 2020/21, as specified in sections 5 and 6 of the report, be  ...  view the full minutes text for item 8.

9.

Determination of Statutory Proposal to Add Specialist Provision for Autism and Mental Health at Waterside School pdf icon PDF 110 KB

Cabinet to consider the prescribed information attached as Appendix A to this report and responses to the statutory consultation (see paragraph 8.5).  To determine the proposal set out in the statutory consultation document published on 14th May, and notice published on 16th May 2018.  To agree to add specialist provision for autism and mental health at Waterside school, with effect from September 2018.

Additional documents:

Decision:

1.   Agreed to consider the prescribed information attached as Appendix A to this report and responses to the statutory consultation (see paragraph 8.5);

2.   Agreed to determine the proposal set out in the statutory consultation document published on 14th May, and notice published on 16th May 2018;

3.   Agreed to add specialist provision for autism and mental health at Waterside school, with effect from September 2018.

Minutes:

The Cabinet received and considered the report presented by the Director of Children’s Services, and

 

Resolved –

 

1.              That it be agreed to consider the prescribed information attached as Appendix A to this report and responses to the statutory consultation (see paragraph 8.5);

2.              That it be agreed to determine the proposal set out in the statutory consultation document published on 14th May, and notice published on 16th May 2018;

3.              That it be agreed to add specialist provision for autism and mental health at Waterside school, with effect from September 2018.

10.

Cabinet Performance Report - High Level Objectives pdf icon PDF 161 KB

Cabinet to note Appendices which an overview of the Council’s performance across its high-level objectives.  To request any additional information to be included in the next quarterly report.  To request any specific performance information to be circulated to Cabinet, following a consideration of the performance information attached.

Additional documents:

Decision:

1.   Noted the Appendices to the report which provide an overview of the Council’s performance across its high-level objectives;

2.   Agreed to request any additional information to be included in the next quarterly report; and

3.   Agreed to request any specific performance information to be circulated to Cabinet, following a consideration of the performance information attached.

Minutes:

The Cabinet received and considered the report presented by the Director of Communities and Environment, and

 

Resolved –

 

That the appendices to the report which provide an overview of the Council’s performance across its high-level objectives, be noted.

11.

Ward Budget Scheme 2018-2022 pdf icon PDF 90 KB

Cabinet to agree the principles and arrangements for the operation of a Ward Budget Scheme for 2018-2022, as set out in sections 3 – 7 of this report.  To agree the allocation of £530,000 of one-off resources to fund the Ward Budget Scheme. This includes an allocation of £30,000 per Ward and £20,000 to support its administration.

Decision:

1.           Agreed the principles and arrangements for the operation of a Ward Budget Scheme for 2018-2022, as set out in sections 3 – 7 of this report.

2.           Agreed the allocation of £530,000 of one-off resources to fund the Ward Budget Scheme. This includes an allocation of £30,000 per Ward and £20,000 to support its administration.

Minutes:

The Cabinet received and considered the report presented by the Director of Communities and Environment, and

 

Resolved –

 

1.          That the principles and arrangements for the operation of a Ward Budget Scheme for 2018-2022, as set out in sections 3 – 7 of this report, be agreed.

2.          That the allocation of £530,000 of one-off resources to fund the Ward Budget Scheme. This includes an allocation of £30,000 per Ward and £20,000 to support its administration, be agreed.

12.

Contract Standing Orders - Exemptions / Variations pdf icon PDF 88 KB

Cabinet to note the summary of Exemptions to Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 1.  To note the summary of Variations under Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 2.  To note the requirement to refer the report to Overview and Scrutiny as per paragraphs 4.1 and 4.2.

Additional documents:

Decision:

Item 12

 

1.           Noted the summary of Exemptions to Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 1 of the report.

2.           Noted the summary of Variations under Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 2 of the report.

3.           Noted the requirement to refer the report to Overview and Scrutiny as per paragraphs 4.1 and 4.2 of the report.

Minutes:

The Cabinet received and considered the report presented by the Director of Communities and Environment, and

 

Resolved –

 

1.              That the summary of Exemptions to Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 1 of the report, be noted.

2.              That the summary of Variations under Contract Standing Orders reported for the period 2 December 2017 to 28 February 2018, detailed in Appendix 2 of the report, be noted.

3.              That the requirement to refer the report to Overview and Scrutiny as per paragraphs 4.1 and 4.2 of the report, be noted.