Greenwich Council

Agenda, decisions and minutes

Venue: Rooms 4 & 5, Town Hall, Wellington Street, Woolwich SE18 6PW

Contact: Robert Sutton  Email: robert.sutton@royalgreenwich.gov.uk or tel: 020 8921 5134

Items
No. Item

1.

Apologies

To receive apologies for absence.

Minutes:

Apologies for absence were presented on behalf of Councillors Fahy and Kirby.

2.

Urgent Business

The Chair to announce any items or urgent business circulated separately from the main agenda.

Minutes:

The Chair, Councillor Hyland, agreed to consider items 13 and 15 (Eltham Cinema – Scheme and Estimate Report) as urgent items of business as the decision to proceed with the procurement cannot await until the next scheduled meeting of Cabinet (September 2015).  Furthermore, a decision was required at this juncture in order to meet the overall project programme and a delay will lead to additional inflation on construction prices being incurred, increasing the overall cost to the Council.

 

3.

Declarations of Interest pdf icon PDF 48 KB

Members to declare any personal and financial interests in items on the agenda.  Attention is drawn to the Council’s Constitution; the Council’s Code of Conduct and associated advice.

Additional documents:

Minutes:

Resolved -

 

That the list of Councillors’ Membership, as Council appointed representatives, on outside bodies, joint committees and School Governing bodies be noted.

4.

Minutes pdf icon PDF 73 KB

To agree, as a true and accurate record, the Minutes of the Cabinet Meeting held on 17 June 2015.

 

No motion or discussion may take place upon the Minutes except as to their accuracy, and any question on this point will be determined by a majority of the Members of the body attending who were present when the matter in question was decided.  Once confirmed, with or without amendment, the person presiding will sign the Minutes.

Minutes:

Resolved -

 

That the Minutes of the meeting of the Cabinet held on 17 June 2015 be agreed and signed as a true and accurate record.

5.

Business Planning, Performance Management and Forward Plan pdf icon PDF 113 KB

The Cabinet is requested to agree the Corporate Business Plan as set out at appendix 1, including the high-level objectives for the Council for the period to 2017/18, individual Cabinet Member priorities for 2015/16 and directorate core service priorities; and, agree proposals for performance management and reporting arrangements in relation to the Business Plan, as outlined in section 4 below and set out in detail at appendix 2.

Additional documents:

Decision:

Agreed the content of a corporate business plan as set out at appendix 1, including the high-level objectives for the council for the period to 2017/18, individual Cabinet Member priorities for 2015/16 and directorate core service priorities;

 

Agreed proposals for performance management and reporting arrangements in relation to the business plan, as outlined in section 4 below and set out in detail at appendix 2;

 

Noted the current outline forward plan (appendix 3) and the intention to bring forward a programme of decisions required to deliver the Council’s priorities and core service objectives over the next period;

 

Noted the high level summary of the Council’s strategies and plans set out at appendix 4.

 

Minutes:

Resolved –

 

a.            That the corporate business plan as set out at appendix 1, including the high-level objectives for the Council for the period to 2017/18, individual Cabinet Member priorities for 2015/16 and directorate core service priorities be agreed;

 

b.            That the proposals for performance management and reporting arrangements in relation to the business plan, as outlined in section 4 below and set out in detail at appendix 2 of the report, be agreed;

 

c.            That the current outline forward plan (appendix 3) and the intention to bring forward a programme of decisions required to deliver the Council’s priorities and core service objectives over the next period, be noted;

 

d.            That the high level summary of the Council’s strategies and plans set out at appendix 4 of the report be noted.

6.

Acquisition of Early Years / Primary Education site at Harrow Manorway and Felixstowe Road (Cross Quarter), Abbey Wood SE2 pdf icon PDF 68 KB

The Cabinet is requested to agree to the acquisition of the freehold of the proposed Early Years/Primary Education site edged red on the plan in Appendix1, on the terms outlined and in accordance with the provisions of a section 106 agreement dated 11 December 2013; and, Note that a separate report will be brought forward in respect of the library facility to be provided to the Council as part of the development referred to in section 3 of this report and under the same section106 agreement.

Additional documents:

Decision:

Agreed to the Council acquiring the freehold of the proposed Early Years/Primary Education site edged red on the plan in Appendix1, on the terms outlined in paragraph 4, in accordance with the provisions of a section 106 agreement dated 11 December 2013.  

 

Noted that a separate report will be brought forward in respect of the library facility to be provided to the Council as part of the development referred to in section 3 of this report and under the same section106 agreement.

 

Minutes:

Resolved –

 

a.            That the Council’s acquisition of the freehold of the proposed Early Years/Primary Education site edged red on the plan in Appendix1, on the terms outlined in paragraph 4 and in accordance with the provisions of a section 106 agreement dated 11 December 2013, be agreed.  

 

b.            That it be noted that a separate report will be brought forward in respect of the library facility to be provided to the Council as part of the development referred to in section 3 of this report and under the same section106 agreement.

7.

Planning Obligations Guidance SPD pdf icon PDF 85 KB

The Cabinet is requested to agree the Planning Obligations (s106) Guidance Supplementary Planning Document (SPD) for adoption.

 

Additional documents:

Decision:

Agreed to adopt the Planning Obligations (s106) Guidance Supplementary Planning Document (SPD).

 

Minutes:

Resolved –

 

That it be agreed to adopt the Planning Obligations (s106) Guidance Supplementary Planning Document (SPD).

 

8.

Tall Ships Festival 2017 pdf icon PDF 86 KB

The Cabinet is requested to note arrangement s for the international Tall Ships Festival in 2017; note the economic impact of Tall Ships on the local economy and the equivalent value of additional media coverage of the borough generated by the event; and,  agree the budget required to deliver the event as detailed in Table 1, paragraph 3.17 of the report.

Decision:

Noted the arrangements for the international Tall Ships Festival in 2017.

 

Noted the economic impact of the Tall Ships Festival on the local economy and the equivalent value of additional media coverage of the borough generated by the event.

 

Agreed the budget required to deliver the event as detailed in Table 1, paragraph 3.17 of the report.

Minutes:

Resolved –

 

a.            That the arrangements for the international Tall Ships Festival in 2017 be noted.

 

b.            That the economic impact of the Tall Ships Festival on the local economy and the equivalent value of additional media coverage of the borough generated by the event be noted

 

c.            That the budget required to deliver the event as detailed in Table 1, paragraph 3.17 of the report be agreed.

9.

Playing Pitch and Facilities Strategy pdf icon PDF 97 KB

The Cabinet is requested to: Approve the adoption of both the Playing Pitch Strategy and the Facilities Strategy as a way to inform the current and future provision of sport and physical activity within the Royal Borough of Greenwich; advising and guiding current and future Council priorities across Council departments; its use in future funding opportunities, as advised by Sport England, including the proposed capital projects to develop a multi-sport hub at Sutcliffe Park and the new Woolwich Leisure Centre to be constructed on the Wilkinson’s site on General Gordon Square to re-place the existing Waterfront Leisure Centre; agree in principle to allow community organisations, sports clubs and any other relevant organisations access to the Playing Pitch and Facilities Strategy; and, agree in principle to allow the future development of an overarching Sport and Physical Activity Strategy, which will draw upon the key elements of the Playing Pitch Strategy and Facilities Strategy.

 

Additional documents:

Decision:

Approved the adoption of both the Playing Pitch Strategy and the Facilities Strategy as a way to inform the current and future provision of sport and physical activity within the Royal Borough of Greenwich.

Approved the use of the Playing Pitch and Facilities Strategy in advising and guiding current and future Council priorities across Council departments.

Approved the use of the Playing Pitch and Facilities Strategy in future funding opportunities, as advised by Sport England, including the proposed capital projects to develop a multi-sport hub at Sutcliffe Park and the new Woolwich Leisure Centre to be constructed on the Wilkinson’s site on General Gordon Square to re-place the existing Waterfront Leisure Centre

Agreed in principle to allow community organisations, sports clubs and any other relevant organisations access to the Playing Pitch and Facilities Strategy.

 

Agreed in principle to allow the future development of an overarching Sport and Physical Activity Strategy, which will draw upon the key elements of the Playing Pitch Strategy and Facilities Strategy

Minutes:

Resolved –

a.            That both the Playing Pitch Strategy and the Facilities Strategy be adopted as a way to inform the current and future provision of sport and physical activity within the Royal Borough of Greenwich.

b.            That the use of the Playing Pitch and Facilities Strategy in advising and guiding current and future Council priorities across Council departments be agreed.

c.            That the use of the Playing Pitch and Facilities Strategy in future funding opportunities, as advised by Sport England, including the proposed capital projects to develop a multi-sport hub at Sutcliffe Park and the new Woolwich Leisure Centre to be constructed on the Wilkinson’s site on General Gordon Square to re-place the existing Waterfront Leisure Centre be approved.

d.            That it be agreed, in principle, to allow community organisations, sports clubs and any other relevant organisations access to the Playing Pitch and Facilities Strategy.

 

e.            That it be agreed, in principle, to allow the future development of an overarching Sport and Physical Activity Strategy, which will draw upon the key elements of the Playing Pitch Strategy and Facilities Strategy

10.

Exemption from Contract Standing Orders Report & Contract Variation Report pdf icon PDF 75 KB

The Cabinet is requested to note the summary of Exemptions to Contract Standing Orders for the period 16 March 2015 to 15 June 2015, note the summary of Variations under Contract Standing Orders for the period 16 March 2015 to 15 June 2015; and, the requirement to refer the report to the Overview and Scrutiny Committee.

 

Additional documents:

Decision:

Noted the summary of Exemptions to Contract Standing Orders reported for the period 16 March 2015 to 15 June 2015, detailed in Appendix 1.

 

Noted the summary of Variations under Contract Standing Orders were reported for the period 16 March 2015 to 15 June 2015, detailed in Appendix II.

 

Noted the requirement to refer the report to the Overview and Scrutiny committee, as per paragraphs 4.1 and 4.2 of the report.

 

Minutes:

Resolved –

 

a.            That the summary of Exemptions to Contract Standing Orders reported for the period 16 March 2015 to 15 June 2015, detailed in Appendix 1 of the report, be noted.

 

b.            That the summary of Variations under Contract Standing Orders reported for the period 16 March 2015 to 15 June 2015, detailed in Appendix II of the report, be noted.

 

c.            That the requirement to refer the report to the Overview and Scrutiny Committee be noted.

 

11.

Treasury Management Outturn Report 2014/15 pdf icon PDF 127 KB

The Cabinet is requested to note the Treasury Management Outturn Report for 2014/15 and refer any comments to Council.

 

Additional documents:

Decision:

Noted the Treasury Management Outturn Report for 2014/15 and that it would be submitted to Council without comment.

 

Minutes:

Resolved –

 

That the Treasury Management Outturn Report for 2014/15 be noted and that it be agreed to submit the report to Council without comment.

 

12.

Land at Blackwall Lane, SE10 - Disposal of Freehold pdf icon PDF 163 KB

The Cabinet is requested to consider the objections received following the publication of a notice in respect of the potential sale of open space at Blackwall Lane, SE10; approve, in principle, the disposal of the Council’s freehold interest in the land at Blackwall Lane, SE10; note that the terms of disposal are to be approved by the Director of Regeneration, Enterprise and Skills under delegated authority; agree that eighty per cent of the capital receipt from the disposal be made available to support the Council’s General Fund corporate priorities; agree that twenty per cent of the capital receipt from the disposal be used for the purpose of environmental improvements to other areas of public realm in the vicinity, and to delegate authority to the Director of Regeneration, Enterprise & Skills in consultation with the Cabinet Member for Regeneration & Transport to agree the project(s) on which this funding is spent. 

Additional documents:

Decision:

Noted the objections received following the publication of a notice in respect of the potential sale of open space at Blackwall Lane, SE10 as shown outlined in bold on the plan at paragraph 4.1 of this report.

 

Approved, in principle, to the disposal of the Council’s freehold interest in the land at Blackwall Lane, SE10.

 

Noted that the terms of disposal are to be approved by the Director of Regeneration, Enterprise and Skills under delegated authority.

 

Agreed that eighty per cent of the capital receipt from the disposal be made available to support the Council’s General Fund corporate priorities. 

 

Agreed that twenty per cent of the capital receipt from the disposal be used for the purpose of environmental improvements to other areas of public realm in the vicinity, and delegated authority to the Director of Regeneration, Enterprise & Skills in consultation with the Cabinet Member for Regeneration & Transport to agree the project(s) on which this funding is spent. 

 

Agreed to consider the information detailed in the Exempt Agenda Item 13 in closed session under the provisions of the Local Government Act 1972, schedule 12A, on the following ground:

 

Para 3 – “Information relating to the financial or business affairs of any particular person (including the authority holding that information”.

 

Agreed that exempt information detailed in the Exempt Agenda Item 13 be not subsequently released to the press or public.        

Minutes:

The report was introduced by the Director of Regeneration, Enterprise and Skills who informed the Cabinet of the details of the site in question.  The Cabinet was informed that site was undeveloped and abutted a mixed use development. Members noted that it was proposed that 20% of the capital receipt from the sale would be used for environmental improvements to other areas of public realm in the vicinity of the disposal site. It was stated that any proposal by the new owner of the land to develop it would be subject to the rigours of the planning process.

 

The Cabinet recognised the opportunity that the capital receipt gave to undertake environmental improvements in the area.

 

Resolved –

 

a.            That the objections received following the publication of a notice in respect of the potential sale of open space at Blackwall Lane, SE10 as shown outlined in bold on the plan at paragraph 4.1 of the report be noted.

 

b.            That it be agreed, in principle, to dispose of the Council’s freehold interest in the land at Blackwall Lane, SE10.

 

c.            That it be noted that the terms of disposal are to be approved by the Director of Regeneration, Enterprise and Skills under delegated authority.

 

d.            That it be agreed that eighty per cent of the capital receipt from the disposal be made available to support the Council’s General Fund corporate priorities. 

 

e.            That it be agreed that twenty per cent of the capital receipt from the disposal be used for the purpose of environmental improvements to other areas of public realm in the vicinity, and that the Director of Regeneration, Enterprise & Skills, in consultation with the Cabinet Member for Regeneration & Transport, be authorised to agree the project(s) on which this funding is spent. 

 

f.             That it be agreed to consider the exempt information detailed in Agenda Item 13 in closed session under the provisions of the Local Government Act 1972, schedule 12A, on the following ground:

 

Para 3 – “Information relating to the financial or business affairs of any particular person (including the authority holding that information”.

 

g.            That it be agreed that the exempt information detailed in Agenda Item 13 be not subsequently released to the press or public.        

13.

Eltham Cinema - Scheme and Estimate Report pdf icon PDF 86 KB

The Cabinet is requested to note progress with the Eltham Cinema design and development; agree to consider the information in the Exempt Appendix in closed session under the provisions of the Local Government Act 1972, Schedule 12A; note and consider the procurement options set out in Section 6 and agree the recommendation to use a Scape procurement process, with a fall-back option;; agree, based on the recommended option, to proceed with the development at the estimated cost of £12,205,456 and in addition agree a contingency and inflation budget of £1,791,409; agree in principle to the disposal of the lettable areas of the property under leases to cinema, restaurant and bar operators; note that, subject to agreeing the terms for the Agreement to Lease and Lease with the cinema operator, the Director of Regeneration, Enterprise & Skills has delegated authority to appoint the contractor.

 



Decision:

Noted the progress with the Eltham Cinema design and development process as set out in Sections 3 and 4 of the report;

Agreed to consider the information in the Exempt Appendix in closed session under the provisions of the Local Government Act 1972, Schedule 12A on the grounds that “it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)”;
 

Noted the procurement options set out in Section 6 and agreed the recommendation to use a Scape procurement process, with a fall-back option of using a single stage Design & Build OJEU procurement(Option B paragraph 6)  in relation to the construction of the development;

 

Agreed, based on the recommended option, to proceed with the development at the estimated cost of £12,205,456 and in addition agree a contingency and inflation budget of £1,791,409 as set out in the Exempt Appendix;

Agreed in principle to the disposal of the lettable areas of the property under leases to cinema, restaurant and bar operators and authorised the Director, Regeneration Enterprise & Skills to agree the terms of the Agreements for Lease and Leases with the operators. 

 

Noted that, subject to agreeing the terms for the Agreement to Lease and Lease with the cinema operator, the Director of Regeneration, Enterprise & Skills has delegated authority to appoint the contractor.

 

Agreed that there should be no use of the contingency budget without a prior discussion with the relevant Cabinet Member.

Minutes:

This was considered as an urgent item of business as the decision to proceed with the procurement cannot wait until the next scheduled meeting of Cabinet (September 2015).  Furthermore, a decision was required at this juncture in order to meet the overall project programme and a delay will lead to additional inflation on construction prices being incurred, increasing the overall cost to the Council.

 

The report was introduced by the Director of Regeneration, Enterprise and Skills who informed the Cabinet of the options to develop a cinema in Eltham, together with the anticipated costs and the timescales involved. 

 

The Chair, Councillor Hyland, proposed that in light of the financial constraints facing the Authority any decision to draw down on the agreed contingency should only proceed after discussion with the relevant Cabinet Member.

 

Resolved –

 

a.            That the progress with the Eltham Cinema design and development process as set out in Sections 3 and 4 of the report be noted;

b.            That it be agreed to consider the information in the Exempt Appendix in closed session under the provisions of the Local Government Act 1972, Schedule 12A on the grounds that “it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)”;
 

c.            That the procurement options set out in Section 6 be noted and that the recommendation to use a Scape procurement process, with a fall-back option of using a single stage Design & Build OJEU procurement(Option B paragraph 6)  in relation to the construction of the development be agreed;

 

d.            That it be agreed, based on the recommended option, to proceed with the development at the estimated cost of £12,205,456 and a contingency and inflation budget of £1,791,409 as set out in the Exempt Appendix;

e.            That it be agreed, in principle, to dispose of the lettable areas of the property under leases to cinema, restaurant and bar operators and that the Director, Regeneration Enterprise & Skills be authorised to agree the terms of the Agreements for Lease and Leases with the operators. 

 

f.             That it be noted that, subject to agreeing the terms for the Agreement to Lease and Lease with the cinema operator, the Director of Regeneration, Enterprise & Skills has delegated authority to appoint the contractor.

 

g.            That it be agreed that there should be no use of the contingency budget without a prior discussion with the relevant Cabinet Member.

Exclusion of Press and Public

That press and public be excluded from the remainder of the meeting as exempt information as defined in the Local Government Act 1972, Schedule 12A, Part 1, paragraph 3 is likely to be made known and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

14.

Land at Blackwall Lane, SE10 - Disposal of Freehold

Decision:

Noted the exempt information.

Minutes:

Resolved –

 

That the exempt information in relation to the disposal of the freehold of land at Blackwall Lane, SE10 be noted.

15.

Eltham Cinema - Scheme and Estimate Report: Exempt Information

Decision:

Noted the exempt information.

 

Minutes:

Resolved –

 

That the exempt information in relation to the development of the Eltham Cinema be noted.